Operational Support and Recruitment Coordinator

Operational Support and Recruitment Coordinator INTERNAL ONLY VACANCY. This post is open to existing Leeds City Council employees only. Applications will not be considered from external candidates. Job title: Operational Support and Recruitment Coordinator Salary: C3 £32,061 - £33,699 Hours: 37 per week Contract: Permanent Location: Torre Road Depot, 225a York Road, LS9 7QQ About You Good communication skills, both verbal and written. Good interpersonal skills. The ability to work within tight deadlines. The ability to communicate effectively with a wide range of people. Able to deliver effective training. A general understanding of the Council’s recruitment processes. Experience of supervising a small team. About The Role Catering Leeds is responsible for preparing and serving meals to school children and children and adults in social care settings. Catering Leeds appoint approximately 840 frontline employees who work over 140 locations and serve over 5 million meals a year. This role will support the ongoing recruitment necessary to ensure all kitchens are effectively resourced, including short‑listing, interviewing, induction training and safeguarding checks. The successful candidate will attend recruitment fairs and liaise with internal departments to ensure a proactive approach to appointing new employees. The role also includes administrative duties within the Catering Leeds admin team such as answering calls, recording sickness, ordering PPE, raising repair requests and preparing reports. Based at Torre Road Depot (Leeds 9), the successful candidate will join this small but busy team to support the catering service. The post holder will supervise the admin team in the Manager’s absence and facilitate meetings regarding all aspects of recruitment. The role will work alongside service managers to ensure an effective and timely recruitment process is managed. The post holder must work flexibly and prioritise workloads at short notice to meet the ongoing needs and challenges of the Catering Leeds service. What We Offer You A competitive salary and annual leave entitlement plus statutory holidays. Membership of the West Yorkshire Pension Fund with generous employer contributions. Flexible and hybrid working arrangements subject to service requirements. A clear career pathway and continuing professional development opportunities. A range of staff benefits to help you boost your wellbeing and make your money go further. How To Apply Apply for this job online. Please complete the online application form and upload your CV to accompany the application if you wish. Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application. If you have any queries or would like an informal chat about the role please contact the recruitment team on 0113 378 2323 or email cateringleedsrecruit@leeds.gov.uk. EEO Statement We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans, LGBT+, ethnically diverse, disabled and care experienced people. This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying. Job Purpose The post holder will be required to provide support, assistance, and administration to Catering Leeds and Fleet Services. They will also administer the full end‑to‑end recruitment process, including short‑listing, interviewing, carrying out DBS checks and other safeguarding tasks and delivering induction and training. Responsibilities In liaison with the manager/senior officer, ensure delivery of a high quality and efficient service within the administration area. Provide a range of administration duties across Catering Leeds and Fleet services, with a key focus on operational support services. Conduct end‑to‑end coordination of the recruitment process including seeking approval for new positions/budgets, advertising positions, reviewing applications, shortlisting, interviewing, appointing and all relevant supportive paperwork in line with safe recruitment practices. Attend recruitment fairs to promote the positions and increase interest. Support the service by monitoring vacancies and liaising with area managers on progress of appointments, prioritising specific areas based on business need. Update clients and managers of new starters, including key information such as DBS, confirmed commencement date, training undertaken, etc. Induct all new starters and complete essential training records as required, including health and safety and safeguarding. Arrange uniform and relevant PPE and set up new starters on LCC applications and network folders. Work as part of a team to provide customer‑focused services. Carry out day‑to‑day administration processes relating to employment matters such as recording and monitoring of sickness and leave. Ensure all documentation is prepared, handled and stored to suit business needs, GDPR and legal requirements. Prioritise work to meet conflicting deadlines by liaising with colleagues. Record, monitor and track uniform/PPE budgets across both Catering and Fleet. Liaise with stakeholders to request immediate repair of catering kitchen equipment, ensuring the delivery of the school meal service is not disrupted. Monitor the cyclical programme to ensure all legal checks of electrical and gas appliances are compliant and safe. Act as the first point of contact for visitors and customers on the telephone and in person, dealing in a courteous, professional, calm and friendly manner. Use specialist IT applications and databases effectively to deliver administrative tasks. Deputise for the office manager in their absence, ensuring daily activity is conducted as usual. Provide quality 1:1 meetings, appraisals, training, and support for line‑managed staff. Produce monthly summaries, analysis, and reports including key performance information linked to recruitment, training and appraisals. Assist in the implementation of the service plan as deemed necessary. Attend relevant meetings, training days/events as requested. Operate relevant office equipment/ICT packages such as Word, Excel, databases, spreadsheets, and the Internet. Answer routine telephone enquiries. Provide clerical support including photocopying, filing, emailing, sorting and distributing mail. Undertake routine financial administration such as raising orders for repairs, uniform and seeking appropriate finance approvals. Communicate effectively with internal and external customers. Work flexibly within the team by providing cover across other teams. Become a Q, EHS & HS auditor and undertake audits as requested. Be committed to continuous self‑development and maintain high standards of performance. Work in accordance with Leeds City Council policies and procedures, including child protection, health, safety and security, confidentiality and data protection. Support equality and diversity, ensuring an anti‑discriminatory environment and upholding Council values. Recognise and challenge incidents of racism, bullying, harassment, victimisation and abuse of equal opportunities. Essential Requirements Good communication skills, both verbal and written. Initiate instructions with minimum supervision. Assess priorities and act appropriately. Good IT skills including Microsoft Office, particularly Excel and Word. Good interpersonal skills. Ability to work within tight deadlines. Respond independently to unexpected problems and organise workload. Produce accurate data reports and information in a timely manner. Manage a busy diary to maintain team workload. Communicate effectively with a wide range of people. Retrieve, file, sort and complete documents accurately. Respect sensitive and confidential information. General understanding of the Council’s recruitment processes. Understanding of the Council’s Equality and Diversity Policy. Understanding of the Council’s Customer Care Policies. Understanding of the Council’s Data Privacy policies. Monitor and maintain budgets. Experience of supervising a small team. Essential Behavioural & Other Characteristics Understand and embrace Leeds City Council Values and Behaviours. Committed to continuous improvement in all areas. Understand and observe Leeds City Council equality and diversity policies. Carry out all duties in accordance with Health and Safety policies. Willingness to participate in training and development activities. Flexible and adaptable to change. Participate in appraisal, training and development activities. Be aware of and comply with Council policies and procedures. Support equality and diversity, ensuring an anti‑discriminatory environment. Recognise and challenge incidents of racism, bullying, harassment, victimisation and abuse. Work within the flexibility protocol. Desirable Requirements Experience of interviewing suitable candidates and conducting relevant checks prior to appointment. Experience of conducting induction programmes. Experience of handling a budget or monitoring and maintaining budgets. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Human Resources Industries Government Administration #J-18808-Ljbffr