Operations Manager at Insurtech Insights
2 weeks ago
Insurtech Insights (part of United Media, https://www.united-media.com/) brings together the most influential executives, investors, and entrepreneurs to share their insights on how technology will shape the future of Insurance, as well as forge long-lasting partnerships and client relationships. We are a start-up on a growth journey that helps leaders evolve and create stronger businesses through people and technology.
The objective of the role- Manage the operations team in organizing international conferences.
- Facilitate seamless collaboration with all departments involved.
- Budgeting tasks and identifying cost-optimization strategies.
- Supplier Research and Management
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Others
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
- Bachelor's degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organizational, multitasking abilities, and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Ability to work independently and collaboratively within a team.
- Experience with graphic design software such as Photoshop, InDesign, or Illustrator is a plus.
Flexible
Monday - Friday we work from our office and do not offer remote work.
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