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Medical Secretary

2 weeks ago

Sheffield, Sheffield, United Kingdom Transformationunitgm Full time

Main area Administrative and Clerical Grade NHS AfC: Band 4

Contract 12 months (This is a 12 month fixed term contract. Internal secondments will be considered.)

Hours Full time - 37.5 hours per week

Job ref 190-0220-DIR

Employer Sheffield Teaching Hospitals NHS Foundation Trust

Employer type NHS

Site Weston Park Cancer Centre

Town Sheffield

Salary £26,530 - £29,114 pa/pro rata for part time staff

Salary period Yearly

Closing 29/04/2025 23:59

Interview date 09/05/2025

Medical SecretaryNHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

A fantastic opportunity has arisen for a Medical Secretary to work within Specialised Cancer Services. Please note this is a fixed term 12 month contract, internal secondments will be considered.

The main duty of the post will be to provide a high quality and efficient secretarial service to consultant oncologists. This will include clinic management, overseeing clinic preparation and typing of dictations, whilst demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.

Main duties of the job
  1. A comprehensive secretarial service to the Consultants and the medical teams.
  2. Provide information to whole range of professions involved in cancer care.
  3. To be a link and point of contact for both patients and their representatives.
  4. Quality and up to date patient case notes which are available.
  5. To provide general cover within the medical secretariat as required.
  6. Please note: The successful candidate will be heavily involved in the delivery of monthly MDT's alongside secretarial duties.
Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of its staff together with the provision of an excellent health and well-being support service.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specificationQualifications
  • Educated to GCSE level Including English and Mathematics at grades 4/C or above or equivalent qualifications or experience.
  • NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience.
  • Knowledge or qualification in medical terminology.
  • Educated to A Level standard or equivalent qualifications or experience.
Further Training
  • Clear understanding of patient confidentiality.
  • Awareness of medical records issues e.g. Data Protection.
Experience
  • Experience in an administrative/clerical role within the NHS.
  • Experience of dealing with patients or members of the public over the telephone.
  • Audio typing experience.
  • Experience of working with patient pathways and the 18 week referral to treatment target.
  • Experience of managing a waiting list.
  • Experience of STH Trust data systems.
  • Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
  • Excellent communication and organisational skills.
  • Assertive and able to work productively with members of staff at all levels.
  • Accuracy of spelling and grammar.
  • Methodical approach to work.
  • Accurate when dealing with data.
Other Factors
  • Ability to work efficiently on own initiative and as part of a team.
  • Ability to work calmly under pressure.
  • Evidence of working to tight deadlines.
  • Being proactive in day-to-day tasks.
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