Office and Admin Manager

8 hours ago

City of Edinburgh, United Kingdom QED Naval Ltd Full time

Direct message the job poster from QED Naval LtdRenewable Energy Leader, experienced developing and growing organisations, managing large projects and leading industry change.Company DescriptionQED Naval Ltd is a high growth company with nearly 20 years of experience in naval architecture and marine engineering, innovating within the marine renewable energy industry.As a developer of tidal energy systems, with its proprietary Subhub (self deploying, submersible foundation system) and subsidiary Tocardo Turbines, we have developed a truly industry leading tidal energy sector position. Having successfully completed two government led projects (EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project) and secured a UK Government Contract for Difference energy contract, we are ready to develop our first commercial project and scale.We are seeking a proactive, organised, and experienced Office & Administration Manager, to lead the smooth and efficient running of our Edinburgh office and provide vital support across finance, HR, marketing, procurement, and project administration.This is a unique opportunity to play a key role in an ambitious, mission-driven company during a period of significant growth. You will work closely with our leadership and project teams, helping to improve systems, support strategic decision-making, and shape the day-to-day operations of the business.Key ResponsibilitiesOffice & Facilities Management·Oversee daily office operations and facilities·Act as the first point of contact for general business enquiriesFinance & Admin·Manage day-to-day finance processes including invoicing, expenses, and payroll·Maintain and develop online accounts systems (e.g. Xero)·Assist in budget tracking and project cost controlProcurement & Contract Admin·Support procurement processes across the business and projects·Liaise with contractors, suppliers and project managers·Administer and track project procurement requirementsHR & Team Support·Maintain and develop HR systems and processes·Support recruitment administration and onboarding·Coordinate training, leave, and employee records·Provide admin and compliance support on grant-funded projects·Help manage reporting processes and documentationMarketing & CommunicationsSupport sales, marketing, and PR activities including social media and promotionsQualificationsStrong organizational skills, including office, supply chain management, and record-keepingProficiency in administrative tasks such as preparing reports, coordinating meetings, and handling communicationsExperience in Sales and HR functions and supporting management in administrative dutiesExcellent verbal and written communication skillsAbility to work independently and remotely, with a proactive approach to problem-solvingFamiliarity with office software and toolsPrevious experience in a similar role is a plus as is Bachelor's degree in Business Administration, Management, or related field, preferredSeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionProject Management and Information TechnologyIndustriesMaritime TransportationReferrals increase your chances of interviewing at QED Naval Ltd by 2xSign in to set job alerts for “Office Administration Manager” roles.We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

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