Executive Assistant

Executive Assistant - Medical & Dental Education 1 day ago Be among the first 25 applicants. Job Overview The post holder will be required to provide a comprehensive, confidential and high‑level secretarial support service to the DME and senior administrative support for Medical and Dental Education activities. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. Main Duties of the Job This will require co‑ordinating work throughout the offices of the Medical Director and education teams and ensuring the aims and objectives of the organisation are met efficiently and effectively. This will be achieved through the implementation and development of office systems and complex processes including developing appropriate administrative policies as required. The post holder is expected to support the administrative function of Pan BCUHB Medical Education activities, including working on promotional and digital initiatives and servicing strategic committees. Excellent organisational skills, excellent judgement, digital literacy, diplomacy and tact are essential attributes required in this role. Working for Our Organisation If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, the largest health organisation in Wales, provides a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh; applications submitted in Welsh will not be treated less favourably than an application submitted in English. Person Specification Qualification and Knowledge Degree or equivalent level of experience / willingness to obtain NVQ 3 or RSA in typing ECDL or equivalent In‑depth and detailed knowledge of administrative systems, procedures, and corporate policies. Knowledge of Data Protection legislation. Ability to take comprehensive minutes. In‑depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation. Evidence of commitment to ongoing professional development. Desirable Criteria Advanced ECDL qualification. Audio typing. Willingness to undertake training and development as necessary. Knowledge of medical terminology. Knowledge of the structure and function of the NHS. Experience Essential Criteria Experience of working in a complex organisation providing comprehensive administrative/PA/diary management service within a corporate team. Experience of setting up and using IT/File systems in a large organisation. Familiar with office procedures and deadlines. Experience in using online design and content platforms. Experience of producing graphs and statistics. Desirable Criteria Experience working in the NHS in an admin/PA role. Experience in dealing with complex issues involving forward planning. Understanding of NHS procedures and systems. Budget management experience. Skills & Attributes Essential Criteria Proficiency in Microsoft packages (e.g., Word, Excel, PowerPoint, Outlook). Strong digital literacy skills and confident in use of Microsoft 365 and Teams. Ability to create digital promotional materials. Ability to develop and maintain effective working relationships with a wide range of internal and external contacts at all levels ensuring tact and diplomacy at all times. Excellent interpersonal and communication skills. Excellent time management, organisational and administrative skills. Excellent organisational numeracy and literacy skills. Ability to work effectively under pressure and meet deadlines and work on own initiative. Ability to organise meetings, produce agendas, take minutes, transcribe notes accurately and distribute accordingly. Ability to take direction from senior managers whilst also being able to work on own initiative without supervision. Ability to maintain confidentiality at all times. Able to demonstrate flexibility/adaptability according to changing needs/priorities. High degree of self‑motivation. High degree of tact and diplomacy. Desirable Criteria Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries Hospitals and Health Care #J-18808-Ljbffr