Band 5 Office Manager

We are advertising an exciting role as a Band 5 Office Manager for the Data Team in the London Breast Screening Administration Hub, within the Royal Free Hospital London NHS Foundation Trust (Royal Free); based within our Edgware Community Hospital site.The role of the Hub is to support all 6 London Clinical Breast Screening Services and over 1.3 million eligible women across London in their 3 yearly screening round, aged 50-70. The Hub provides administrative support in relation to numerous administrative functions, including (but not exhaustive) patient data collation and reporting, appointment scheduling and a call centre to manage appointment cancellations and rebooks.The post holder will be responsible for the smooth and efficient running of the day-to-day functions of the Data Team within the London Breast Screening Hub. This is a progressive and expanding service that is friendly and supportive, offering a high-quality service to its clients and patients.The successful candidate is required to be able demonstrate the Trust values, the responsibilities of the job description and person specificationMain duties of the jobThe Office Manager is responsible for the smooth and efficient running of the day to day Hub Data Team functions of the London Breast Screening Hub.To provide leadership to the Data Administration Officers with the London Breast screening Data Team.To oversee the management and monitoring of staff training and competency framework. The post holder will make informed decisions within the area of responsibility, in accordance with local, regional and national guideline/requirement policies and procedures.The post holder will also be expected to carry out duties as per discussions with the Service Manager, Assistant Operations Manager, and Senior Operations Manager. To develop knowledge and ability to provide cover for key elements of all Administration Officer's work. The specific elements to be covered by each Administration Officer will be specified by the Service Manager.To deliver support services that is in line with the Trust and NHS Breast Screening Programme (NHSBSP) guidelines and targets.About usThe Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.For more information please follow link https://www.royalfreelondonjobs.co.uk/Job responsibilitiesPlease see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.Person SpecificationValuesDemonstrable ability to meet the Trust ValuesEducation & Proffesional Qualifications5 GCSE's or equivalentNVQ 3 in Business Administration or Customer Care or equivalentKey Skills Level 3 in Literacy or equivalentExperienceExperience of undertaking detailed, intensive work in a busy administrative environmentExperience of using information technology such as Word and Excel in work-related activities.Experience working in an NHS organizationExperience of office managementExperience of collation, anaylsis and review of dataExperience of dealing sensitively with client/patient concerns in emotive and distressing circumstances.Good organisational skillsAbility to use own skill and judgement to select the most appropriate action from a range of alternative approachesAble to sustain meticulous attention to accuracy and detailAble to present information to othersGood interpersonal and listening skillsAble to influence, advise and motivate othersAble to handle difficult and distressing situations effectivelyAble to compose correspondence and reportsAble to work as part of a team.Willigness to travel as required by the serviceGood level of verbal and written communicationAble to prioritise own workload to set and meet deadlinesPersonal Qualities & AttributesGood working knowledge of relevant Microsoft office packages i.e. Word, Excel, OutlookGood knowledge of the NHS Breast Screening programmeGood knowledge of the National Breast Screening computer System (NBSS) and its operationGood understanding of general office working proceduresUnderstanding of NHS systems and software programmes Trust and HR policiesOtherFlexible working timeDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.London Breast Screening Admin Hub, Edgware Community Hospital£35,763 to £43,466 a yearper annum inclusive of HCASContractPermanentWorking patternFull-timeReference numberJob locationsLondon Breast Screening Admin Hub, Edgware Community Hospital #J-18808-Ljbffr