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Senior Administrator

3 weeks ago

Hertfordshire, United Kingdom Tate Full time

Senior Administrator
£12.17 per hour
Hudnall Park, HP4 1QN
Office based
Temporary to perm opportunity
Full time
Main Areas of Responsibility:
Duties may involve a combination of the following tasks:

- Management of front of house / reception and day to day facility issues, including health and safety
- Manage team recruitment, team performance, work schedules and commitments ensuring all appropriate coaching, training and development is provided
- Manage the provision of a full range of administrative duties, deal with all general matters and more complex correspondence including invoices, timesheets and so on according to local procedures as well as management of visiting groups catering requirementsin liaison with HCL
- Update and manage computer databases and spreadsheets, provide reports and compile information such as statutory returns, and manage and track expenditure
- Maintain confidentiality, respond to enquiries and telephone calls, providing required information to internal and external customers, taking bookings and organising/updating the Centres Outlook calendar as appropriate
- Provide professional support to senior officers and managers, undertaking an ambassadorial role dealing with confidential and sensitive matters, first point of contact for Senior Managers
- Undertake research work, compiling reports/briefings, assessing the impact of changes and making recommendations
- Manage utilisation of and provide expertise in software packages such as Microsoft Office, production of documentation according to local procedures and statutory/ legal requirements
- Overall budgetary responsibility within set boundaries, including responsibility for petty cash
Person Specification:

- Although there are no specific qualifications required for this role, previous experience in service delivery or a business-related qualification would be beneficial.
- You will be a competent administrator with experience of using Microsoft Office who is confident to be the first point of contact for Managers and possess excellent customer care skills.
- You will be self-motivated, professional and approachable providing excellent team support and best practice at all times.
- You must be willing to undertake a variety of administrative tasks, operating within departmental policies and procedures.
- Face to face experience of working with members of the public, including children and young people, an advantage
- Some experience of facility management would be beneficial.

You must have access to your own transport due to the commute and available for immediate start.

Tate is acting as an Employment Business in relation to this vacancy.