Accounts and Facilities Systems Administrator
5 days ago
Accounts and Facilities Systems Administrator, Reports to Financial Controller
This role is part remote, 2 days in the Harwell Office
**Role Overview**
As part of a small Finance Team of 3, you will be a dedicated support to our Asset Management team which has responsibility for delivering high quality services ranging from Facilities and Lease Management to supporting business development and marketingand is a key interface with our Portfolios community.
This role is a crucial link between Finance and the Asset Management team ensuring excellent communication and the smooth and efficient running of finance related processes
- Key Responsibilities
- Processing Purchase Orders and Invoices
- Raising of monthly orders to Facility Management service providers
- Capturing meter readings from Building Management systems and Planned Preventative Maintenance Schedules
- Managing the Utility re-charges to tenants, including meter readings and distribution of costs
- Inputting of monthly meter readings into PM and accounting systems
- Reporting data to support sustainability objectives
- Supporting the preparation of Service Charge budgets and allocation of expenses
- Coordinating tenant enquiries from various points of contact
- On-going review of the Service Charge and reconciliation reports
- Reviewing Aged Debtors, preparing reports and resolving queries
**Person Specification**
- Solid understanding of Accounting and Finance
- Experience using Accounting Software
- Experience working in Property Development not essential but beneficial
- Ability to work with various internal teams and outside clients, tenants
- Good customer service and relationship skills
**Benefits**
- Discretionary bonus
- BUPA Healthcare & Dental - (healthcare = family cover, Dental - employee only)
- Life Insurance
- Pension - 5% matching
- EV leasing scheme/Cyclescheme
- Charity payroll giving
- Employee Assistance Programme
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