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Contracts Administrator

2 weeks ago

East Kilbride, United Kingdom M Squared Scotland Limited Full time

'''Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for performing a variety of administrative tasks and providing support to our staff members. If you are a proactive individual with excellent organizational and communication skills, we would love to hear from you.

**Responsibilities**:

- Provide administrative support to Contract Buyer. Ensuring all order information is captured and updated daily to ensure contract records are kept up to date at all times.
- Provide weekly contract reporting to finance team
- Invoice processing
- Liaise with other departments to resolve invoice queries
- Delivery recording / follow ups
- Plant and equipment hire - weekly reconcile / reporting / follow ups.
- Assisting with organising operative accommodation as required
- Maintaining client portals ensuring all contract/operative information is logged and up to date.
- Assisting with recruiting of operatives on site
- Updating employee records with qualifications and tracking expiry dates.
- Dealing with PPE orders
- Fielding Contract / Overflow telephone enquiries (taking messages)
- Any other general day to day administrative duties.

**Essential Requirements**:

- Previous administration experience 2 years+
- Must be proficient in the use of all Microsoft Office packages particularly Outlook/Excel and Teams.
- Great organisation and time management skills
- Strong attention to detail

**Desirable**:

- Previous experience in the Construction Industry is advantageous however not essential as full training and guidance will be given.

**Key Personal Attributes**:

- Strong team player
- Effective communicator (written and verbal)
- Detail-oriented
- Self-motivated to deliver high quality work
- Good forward thinker and planner
- Excellent time keeping

Pay: £24,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Work Location: In person

Reference ID: MSADMIN