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Strutt & Parker - Administrator, St Albans

3 weeks ago

Hertfordshire, United Kingdom BNP Paribas Full time

STRUTT & PARKER - ADMINISTRATOR, ST ALBANS (JOB NUMBER: SP1142)

**Administrator (Fixed Term Contract / Maternity Cover) - St Albans**

We are looking to employ a Team Administrator within our Rural department based in St Albans.

**Key deliverables**
- Provide proactive administrative support to a dynamic professional team
- General administrative duties including but not limited to copy/audio typing, filing, telephone enquiries, expense claims, cost recording, etc.
- Carry out all client due diligence, screening and processing
- Deal with correspondence and compose written replies on behalf of the team. Take follow-up action where appropriate, redirecting if necessary and audio typing to draft responses where requested
- Business administration for the team to include, producing professional services invoices, helping with recovery of overdue invoices, overseeing minor facilities management works and responding to internal health and safety updates
- Business administration for client owned farm and estate businesses, to include issuing documents for signature,
- Supporting our team Property Administrator in managing supplier invoices and accounts, recording tenancy data in online database and managing contractor compliance administration
- Format and issue quality documents and valuation/Trustee reports ensuring a high standard of accuracy and presentation is maintained
- Organise travel arrangements, making cost effective decisions
- Organise and service meetings including providing agendas, producing minutes and ensuring effective follow up action
- Receive telephone calls on behalf of the team, respond to enquiries where possible or refer the enquiry if appropriate
- Assist with administering the client onboarding processes to help the team to meet regulatory requirements
- Assist with the management of letting enquiries and uploading of letting particulars to the sales and lettings portal

**Skills**
- Previous secretarial experience within a busy, vibrant and demanding environment
- Excellent practical use of MS office suite of products Word, Excel and PowerPoint
- Confidentiality
- Accuracy and attention to detail
- Excellent level of typing accuracy and proof reading skills
- Able to work under own initiative
- Able to prioritise workloads
- Willingness to learn and embrace change
- Accuracy and attention to detail

**Benefits**
- Parking permit
- 25 days annual leave
- Life assurance at 8 x basic salary
- Long Term Disability Insurance
- Interest free season ticket loan
- Private GP Service
- Group Income Protection
- Eye Care Voucher
- Pension
- BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status._
- BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme._

**Primary Location**: GB-ENG-Hertfordshire

**Job Type**: Standard / Permanent

**Job**: FINANCIAL AND TECHNICAL EXPERTISE

**Education Level***: Other Degrees / Certifications / Vocational, Technical or Professional Qualifications

**Schedule**: Full-time