Office Administrator/pa

5 days ago


Essex, United Kingdom SBZ Corporation Full time

SBZ Corporation is the privately-owned global organisation specialising in the formulation, manufacture, and global distribution of fuel and lubricant additives, base oils, and speciality products for the oil industry. We offer an extensive portfolio of products to meet the needs of international oil groups, fuel storage, supply terminals, fuel blenders, lubricant manufacturers, and fuel wholesalers and industries worldwide.

The main purpose of the role is to be the Office Administrator ensuring the smooth running of the office and supporting all teams with general administration. The role will also include being the PA to the CEO and Management team.

**Office Management**
- Answer phones in a professional and courteous manner
- Ensure all documentation is kept up to date and filed accordingly
- Manage document control of shared drive ensuring documents are stored appropriately
- Reminding CEO and managers of important tasks and deadlines
- Manage ISO documentation and organise internal audits as required
- Maintain fire alarm records, systems and keep fire risk assessments up to date
- Organise and maintain office and blend plant compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc)
- Work closely with all members of the team to improve the quality of service
- Any other administative duties as required for the smooth running of the business

**Utilities, Services and Supplies**
- Fleet Management (cars and vans) managing and negotiating contracts
- Maintain and manage company insurance requirements
- Negotiate, manage and maintain utility contracts
- Organise, issue and manage company phones (mobiles and landline)
- Act as liaison with the company IT contractor ensuring that passwords and computers are set up for new staff and existing computers/network is working
- Manage and maintain all office consumables and order office supplies as needed

**Hotel and Travel Arrangements**
- Arranging meetings by scheduling appropriate meeting times, booking rooms and planning refreshments. Create agendas and take relevant minutes
- Organise guests flights/cars/hotels bookings via agreed travel company and produce travel itineraries

**Human Resources Management and Training**

Working alongside the HR Manager:

- Administration and filing of HR paperwork, when required
- Ensure that all inductions are carried out and all paperwork is completed and signed off
- Keep job descriptions up to date, issue and amend as required for new employees
- Maintain staff training records and arrange training as and when required
- Liaise with Managers to ensure that performance reviews take place a minimum of once a year
- Arrange training as required for all staff and management
- Keep all HR documentation up to date ensuring all processes and procedures are followed
- Manage staff holiday system, requests and absense records
- Perform other related tasks as requested

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Essex: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Are there any restrictions to your residence in the UK which might affect your right to take up employment in the UK?

**Experience**:

- Office Administration/PA: 2 years (preferred)

Work Location: One location

Reference ID: OAPAMar23



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