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Purchasing Administrator

2 weeks ago

East Hanningfield, United Kingdom ACE CONTRACTS (LONDON) LTD Full time

You should have excellent attention to detail and accuracy in your work.

Previous experience using Microsoft Excel is essential, as well as strong communication skills and a professional telephone manor.

As part of the project support team you will be responsible for:
**Incoming Enquiries**:

- Accurately logging all incoming customer problems, sending quotations for problem call outs and forwarding to Operations Manager

**Outgoing Enquiries**:

- Organising postage, samples and deliveries
- Ensuring all outgoing correspondence is well presented and free from errors

**Purchasing & Team Administration**:

- Providing administrative support for the management, project, warehouse and site-based teams
- Processing purchase orders both internally and externally
- Processing supplier invoices
- Liaising with suppliers on delivery dates and requesting shipment dates as required
- Providing updates to Project Management team on the status of orders
- Organising collections and deliveries from suppliers of the workshop shuttle run
- Maintaining and updating Excel worksheets and internal databases
- Prioritising workload to ensure that tasks are completed in a timely manner
- Assisting with the implementation of new office processes and projects
- Carrying out general office administration duties as required

**PSMP’s & O&M’s**:

- Preparing of PSMP’s & O&M's in a timely manner

**Customer Relationship Management**:

- Providing excellent customer service at all times
- Presenting a positive reflection of the Company at all times
- Maintaining and servicing relationships with existing customers and suppliers
- Project aftercare

**Health and Safety**:

- Meeting all Health and Safety Requirements in the office according to Company Health and Safety policy
- Ensuring adequate personal Health and Safety and that of others at all times

**Child Safety Legislation**:

- Ensuring all job sheets for relevant projects include the Child Safety acknowledgement for completion by customer following installation

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£22,000.00 per year

**Benefits**:

- Company events
- Company pension
- On-site parking
Schedule:

- Monday to Friday
**Experience**:

- Administrative: 1 year (preferred)
- Microsoft Excel: 1 year (preferred)
Licence/Certification:

- Driving Licence (preferred)