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Finance Administrator

2 weeks ago

East Hanningfield, United Kingdom ACE CONTRACTS (LONDON) LTD Full time

**Own transport is essential due to location and lack of public transport**

**Monday - Friday, 8am-5pm**

**Primary Role Purpose**

Providing administrative support to the Finance Manager to assist with the overall running of the accounts department

**Main Duties and Responsibilities**

As part of the finance team, you will be responsible for:

- Answering enquiries
- Liaising with relevant person to find answers to any queries

**Outgoing Communication**
- Ensuring all outgoing correspondence is well presented and free from errors

**Administration**
- Generating accurate sales invoices, understanding payment terms, working with Project Managers to ensure interim invoices are raised and paid on time
- Processing sales commissions
- Issuing customer account statements
- Matching and checking supplier invoices and raise any queries / credit note requests
- Assisting with credit control
- Collecting weekly sales data for analysis

**SAGE 50**
- Accurately inputting sales invoices, payments received, supplier invoices
- Accurately inputting new customer and supplier details on SAGE and ensuring any changes of details is carefully recorded
- Checking that all invoices listed on supplier statements are correctly entered on SAGE, liaising with the purchasing team and suppliers to correct any discrepancies
- Digitalising the installation schedule on SAGE

**Customer Relationship Management**
- Providing excellent customer service at all times
- Presenting a positive reflection of the Company at all times
- Maintaining and servicing relationships with existing customers and suppliers

**Person Specification**

**Essential Requirements**:

- Previous experience with Microsoft Word, Excel and Outlook
- Experience of working successfully as part of a team in a busy, fast paced environment
- Ability to recognise confidential information and be trustworthy and discreet with sensitive data
- A professional telephone manner and great communication skills
- Evidence of excellent attention to detail and accuracy within your work
- Ability to work individually, multi-task and use your own initiative to successfully prioritise a busy workload, often working to tight deadlines
- Willingness to learn and improve
- Ability to review your own work to ensure accuracy
- Confidence to be able to approach Senior Management and Company Directors
- Own transport to travel to and from work

**Desirable Requirements**:

- Experience in a soft furnishing or interior design environment
- Some previous experience working in a busy admin or finance department or solid evidence that you possess relevant transferable skills
- Experience with using SAGE 50

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£25,000.00 per year

**Benefits**:

- Company events
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- East Hanningfield: reliably commute or plan to relocate before starting work (required)

Work Location: One location