Event Coordinator

2 weeks ago

Weybridge, United Kingdom Absolute Taste - Mercedes Benz World Full time

Absolute Taste is a leading event catering company for world-renowned green field events and performance sports, along with a strong presence in catering venues within retail.

Located on the famous Brooklands site in Weybridge, Mercedes-Benz World is an unforgettable events venue. An incredible setting for corporate and team building events, special gatherings and large-scale celebrations.

From thrilling driving experiences and activities to get the adrenaline pumping, to first class conference and event spaces.

Come and join this iconic brand, which is expanding very quickly and looking for the right people to come and join our team. In return, we invest in individuals to be the best they can be and help them along their exciting career at Mercedes-Benz World.

The role

You will be representing Mercedes-Benz World onsite, role of Event Coordinator will be based in the office Monday - Friday (approx. 80% of our events happen Monday-Friday between 8am and 6pm) however we would need there to be flexibility to work evenings and weekends on an adhoc basis and in line with the events calendar as needed.

Key purpose of the job

Oversee all aspects of event planning based on your allocated events, including internal and external events, with experience planning conferences, team-building, exhibitions and large business-to-business events.
To manage effective and efficient relationships with all internal and external parties in support of delivering the right experience to customers and clients to Mercedes-Benz World
Planning event aspects, such as venue, seating, dining, and guest lists
Chairing Operational meetings to ensure all departments have the correct information to deliver each event
Up-selling to the client to achieve maximum revenue
Maintaining a working relationship with preferred supplier list
Demonstrating to clients strong knowledge of venue and vendor offerings and taking clients on tours of venue possibilities
Coordinating event entertainment, AV, decoration and any other ad-hoc requirements the client is looking for
Issuing invoices and collecting payments in a timely manner (as per agreed time frames)
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
Available to support the client on live event days
Planning multiple events at once
Support the Sales & Events Manager where required

Key requirements:
High attention to detail, flexibility and the ability to work under pressure to meet targets
Excellent organisational skills, with flexibility to adapt to changes
Excellent interpersonal skills and ability to motivate others in and outside the sales function
Commercial acumen and business awareness
IT skills in Microsoft Office, including Word, Excel and PowerPoint
An aptitude for conducting targeted research to develop new sales leads
Organisation and time management, keeping to deadlines
Excellent communication skills, written and verbal
Admin & problem solving skills
Excellent customer service skills
Maximising sales
Team player
Data entry - online events system
Experience with chefs, kitchen and food would be preferred

The role will involve planning and conducting show-rounds of the venue delivering an excellent standard of customer service. Ensuring high standards of quality are maintained in all aspects of the planning process, as well as consistently meeting deadlines and sales targets.

Previous experience of an event environment is essential for this role.
- Hitting budget
- Positive feedback from clients
- Securing repeat business

About You

You will have excellent communication and negotiation skills, existing relationships with event Agents and Corporate clients, high attention to detail, flexibility and the ability to work under pressure to meet targets, excellent organisational skills, with flexibility to adapt to changes, excellent interpersonal skills and ability to motivate others in and outside the sales function, commercial acumen and business awareness, excellent communication skills, both written and oral, IT skills in Microsoft Office, including Word, Excel and PowerPoint, an aptitude for conducting targeted research to develop new sales leads.

On Offer

This role is a Maternity Cover role with a 12 Month Fixed Term Contract.

Monday - Friday (42.5 hours per week).

A contribution pension scheme (both employee and employer);
20% discount off all other food and beverages

Meals provided complimentary whilst on shift.

Various internal and external training to ensure we remain industry leading and to assist you with your personal development.

F&B discount for friends & family

Fun & friendly working environment

Free parking

Bus stop outside the site

Changing rooms & showers

25 days annual leave (plus bank holidays) per annum*

Contributory Pension Scheme*

Life Insurance Cover*

24/7 telephone health & well-being support & counselling service*

Paid Sick Leave (up to 10 days)*

Please note the above list is not exhaustive of all duties and responsibilities.

INDFOH

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