Purchase Ledger Manager

2 weeks ago


Manchester England United Kingdom TN United Kingdom Full time

San Carlo are hiring a Purchase Ledger Manager

Our story

The Distefano family, spanning two generations, started San Carlo over 30 years ago and seen it grow to twenty-five authentic Italian restaurants across the UK – from Covent Garden, Piccadilly and Knightsbridge in London to Bristol, Leicester, Liverpool Leeds, Cheshire and Manchester and with a growing number overseas – including Kuwait, Bangkok and Qatar and with new sites set to open in Miami.

Key Responsibilities:

  • Manage the Purchase Ledger team of 2 assistants, ensuring deadlines are met consistently
  • Ensure workload across the team is monitored and managed (circa 1k invoices processed monthly)
  • Process weekly/monthly payments for suppliers, keeping to the company policy for payment timings
  • Ensure all Purchase Ledger payments are correctly posted via the bank rec and allocated to the ledger accordingly
  • Ensure the Purchase Ledger is kept tidy and accurate, with all payments allocated and all aged balances analysed on a regular basis
  • Ensure all statement reconciliations are completed periodically and within deadlines
  • Deal with supplier queries, ensuring a good relationship is kept with all suppliers
  • Regular monitoring of invoices on hold and working with suppliers and internal teams to clear queries
  • Using automation and imports to speed up and improve accuracy of manual invoice posting
  • Improve processes within Purchase Ledger to ensure efficiency and accuracy, using automation where possible, including keeping up to date process notes across the department
  • Completing all period end processes for purchase ledger within deadlines and analyse all aged balances across all purchase ledgers
  • Constantly alert to potential fraudulent invoices/bank details
  • Follow the correct procedure for checking and updating supplier bank details
  • Ensure the rest of the team are aware of the company policy for changing supplier details
  • Encourage development of the other members of the team to assist progression
  • Assist with the recruitment process as and where required
  • Liaise with employees from all levels of the business to gain appropriate authorisation/approval from the relevant person
  • Using different internal systems to manage invoice approvals and invoice queries
  • Managing the shared accounts inbox ensuring all emails are dealt with within the team
  • Assist with audit queries and year end reconciliations
  • Managing the digital filing of all invoices and VAT documents.

Required Qualifications & Experience:

  • At least 3 years previous experience in purchase ledger
  • Experience of managing a team
  • Experience of invoice automation is desired but not essential
  • Intermediate level in Excel
  • Proficient in Microsoft Office, in particular Outlook
  • Proactive approach to work
  • Sound verbal and written communicator
  • Ability to build sound relationships with others
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