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Team Coordinator

1 week ago

Reading, Reading, United Kingdom Project People Full time

Talent Acquisition Partner - Finance and Legal @ Project People | Telecommunications and Technology

  • Day Rate Contract – Inside IR35
  • You must be available to start immediately
  • You must be eligible to work in the UK without the need for Sponsorship

We are excited to offer a fantastic opportunity with our Telco Partner in Reading for a 6-month Day Rate Contract as a Team Coordinator within the LGRA department. In this role, you will work across various functions while providing light support to the LGRA Directors, requiring you to be highly skilled at prioritizing tasks and managing your workload effectively. Responsibilities include providing administrative support, handling Purchase Order management, invoicing, budget oversight, as well as coordinating and managing events.

The Role

As a Team Coordinator, you will support the LGRA (Legal, Government & Regulatory Affairs) department with a variety of administrative tasks. Reporting to the Executive Assistant of the LGRA division, you will receive direction and leadership from them to ensure smooth operations within the team.

Responsibilities

  • Manage key administrative processes on behalf of the team (e.g. purchase order admin, raising POs, arranging approvals, budget management, paying suppliers, logging and distribution of post, expenses, distribution lists, etc.).
  • Support the Executive Assistant with event coordination and management.
  • Onboarding and Offboarding of new starters/leavers.
  • Prepare routine letters and other functional administrative requirements.
  • Maintain files and records by following established procedures.
  • Produce ad-hoc reports for the function and wider communities.
  • Work with others to ensure compliance on key admin processes and policies.
  • Updating functional admin documents, processes and procedures e.g. org charts.
  • Light diary support for the LGRA Directors if required.

Qualifications

  • Proven experience of working as an Administrator or Coordinator within a fast-paced environment.
  • Ability to work collaboratively and establish and maintain excellent working relationships with internal and external stakeholders at all levels.
  • Excellent administrative skills with the ability to introduce, implement and manage procedures.
  • Strong proficiency in all Microsoft Office 365 applications, including: Word, Excel, PowerPoint, SharePoint and Microsoft Teams.
  • Excellent time management and self-organisation skills with the ability to work effectively to tight timescales and under pressure situations.
  • Exceptional verbal and written communication and interpersonal skills with ability to engage others.
  • Professional with a proactive, self-motivated, reliable and flexible personality and a willingness to keep learning and developing.
  • Experience with Oracle iProcurement would be beneficial.
Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Telecommunications, Legal Services, and Utilities

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