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Office Administrator

3 weeks ago

Aberdeen, Aberdeen City, United Kingdom OceanTools Ltd Full time

We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring that administrative tasks are completed efficiently and accurately. This role requires strong computer skills, excellent phone etiquette, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will play a crucial role in maintaining the smooth functioning of our office environment.

Responsibilities

  1. Answering phones, handling correspondence, and managing emails.
  2. Acting as a point of contact for customers, clients or suppliers via email or over the phone.
  3. Organising and maintaining files both physical and digital, and ensuring accurate records.
  4. Ordering supplies, maintaining office equipment, and assisting with various other tasks as needed.
  5. Welcoming visitors to the building and showing them to meetings.
  6. Support team members with administrative tasks as needed to enhance productivity.

Qualifications

  1. Proficiency in computerised office applications including Word, Excel, etc.
  2. Strong organisational skills with the ability to prioritise tasks effectively.
  3. Excellent phone manner and communication skills, both written and verbal.
  4. Previous experience in an administrative role or similar position is advantageous but not required.
  5. Ability to work independently as well as part of a team in a fast-paced environment.
  6. Attention to detail with a commitment to producing high-quality work.
  7. Prior experience with Sage (Preferably, non essentials full training will be given).

Why Join Us?

  1. 4-day working week (Mon–Thurs, 7:30am–4:30pm)
  2. Competitive salary (negotiable)
  3. Company pension & on-site parking

If you are a proactive individual who thrives in an administrative capacity, we encourage you to apply for this exciting opportunity to contribute to our team's success.

Job Type: Full-time, permanent, office based

Must be within commuting distance of AB23

Interested? Please send your CV to lori.davidson@oceantools.co.uk

Apply now or share with someone who might be a great fit

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: Oil and Gas
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