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Contract Administrator

1 week ago

Glasgow, Glasgow City, United Kingdom City Facilities Management Holdings Ltd Full time

Job Function

To provide administrative support to the FM contract whilst operating in compliance with company policy and procedure.

Principle Accountabilities

  1. Represent the company in a professional manner at all times and develop a good working relationship with CBES and Co-op colleagues.
  2. Raising, monitoring and recording of all purchase and hire orders and investigation of invoice queries where required.
  3. Maintaining the equipment hire log to monitor hire status and ensure costs are controlled.
  4. Liaison with parts suppliers and notification of delivery issues to the FM teams.
  5. Manage equipment deliveries, returns and replacements.
  6. Record departmental holidays/absence.
  7. Arrange meetings, preparation of meeting agenda and preparation/circulation of meeting minutes.
  8. Comply with any other reasonable request or instruction from the FM Contracts Manager.

Key Performance Indicators

  1. Submission of weekly operational report to FM Contracts Manager.
  2. Submission of monthly absence report.
  3. Management of issues relating to equipment hire.

At City Building Engineering Services we firmly believe in a collaborative approach to doing business. By working together with our clients we find and deliver constructive solutions to their particular needs and requirements in a cost-effective and efficient way.

Our teams of dedicated professionals are passionate about what they do. This has allowed our client base to steadily grow, whilst maintaining a high percentage of repeat business.

Throughout our six regional offices we operate nationally with a comprehensive in-house resource allowing the delivery of all aspects of a construction and engineering project from procurement and design through to project management, installation and maintenance.

We pride ourselves in being ahead of the curve in regards to innovations, particularly in regards to energy saving, where we have planned, designed and installed many cost and energy savings initiatives. CBES is a subsidiary of the.

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