Admin Assistant III

1 week ago

Harlow, United Kingdom Proclinical Full time

Be the backbone of innovation and join a leading pharmaceutical company to help keep life-changing science moving forward Proclinical is seeking an Admin Assistant III to provide comprehensive administrative support to senior regulatory professionals within a pharmaceutical environment. This role involves managing schedules, coordinating travel, handling documentation, and supporting various departmental tasks. The position will initially be remote until September 22nd, after which it transitions to a hybrid working model. Responsibilities:Provide administrative support to senior regulatory staff, including diary management and prioritizing schedules. Coordinate travel arrangements and logistical support for senior team members. Process expense reports in the internal system promptly. Handle Power of Attorney (PoA) documents, including printing, signing, notarization, and tracking. Assist with training and travel requests, maintaining records and notifying requestors of approvals or rejections. Support ad hoc tasks such as courier services, scanning, archiving, and preparing presentations or spreadsheets. Manage departmental stationery orders and receipt them in the Ariba system. Update organizational charts using Visio as needed. Raise and manage purchase orders (POs) through the Ariba system. Maintain internal departmental distribution lists. Assist with event management and handle professional membership renewals. Serve as a superuser for SAP Concur Travel & Expense and Ariba systems, providing guidance to colleagues. Act as the main point of contact for the Harlow Regulatory Affairs department. Prioritize and organize workload effectively while maintaining confidentiality. Key Skills and Requirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe. Familiarity with Outlook, TEAMS, SAP Concur Travel & Expense, and Ariba is preferred. Strong attention to detail and excellent typing skills. Ability to work under pressure and meet deadlines. Strong organizational and communication skills. Demonstrated initiative, teamwork, and customer service orientation.

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