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Stores Administrator
1 week ago
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
This is a fixed-term position of 12 months.
The shift pattern for this position is dayshift- Monday- Thursday 8am-4pm-Friday 8am- 3;30pm inc Public Holidays
The Stores Administrator assists the Local Site Manager in their responsibility for the day to day operation of the service within one of the operational warehouses/receiving centres serving GG&C.
The post holder will ensure that the stores are operated in a highly efficient and professional manner by ensuring that:
all goods are receipted stored and distributed in line with best practice and to meet end user requirements.The prime aim of the post holder is to ensure that the policies of the Stores and Logistics Department are fully implemented with maximum efficiency of resources, with a focus on ensuring that all computerised and manual records are updated in a timely manner. To assist in the update of the all standard GG&C Procurement Systems with all stock and non stock transactional information and movements e.g. GRN's, Returns and Issues.
The post holder will undertake data inputting and general clerical duties within the Stores and Logistics team. The provision of regular information to the Multi Site Manager / Deputy Manager to ensure that stock levels are replenished to agreed levels. The provision of regular information to the Stores Manager / Deputy Manager to ensure that stores user enquiries can be assessed and monitored to identify areas of strength or weakness in the management of the supply chain. Monitoring and adherence to Quality Standards and departmental performance criteria e.g Departmental key performance Indicators. To ensure that general good housekeeping practices are regularly maintained and monitored for compliance. To ensure that Health and Safety, Control of Substances Hazardous to Health (COSHH), Safe Systems at Work, and Accident Reporting, regulations and procedures are complied with at all times. To assist in the safe custody of all stock and non stock items held within storage areas and to ensure that security of premises is maintained. To report immediately to the Stores Manager / Local Site Manager any issues or problems which may affect the stores function or its performance. To ensure that stores records both computerised or manual are adequately maintained and to liaise with the Audit Department in undertaking regular/continuous stock checking procedures. Assisting in stock checking procedures when requested To expedite outstanding issues to ensure both a timely delivery and continuity of supply. To liaise with the Accounts/Payments section of Finance to ensure that stock order mismatches are resolved. Assist in the loading and unloading of vehicles within the store's areas. To assist in the production of the replenishment reports and purchase orders for stock items.Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact in the first instance
