Senior Administrator

Your newpany Working for a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of employees and an abundance of inspiring opportunities to join one of our many offices We are a top ten accountancy firm in the UK and are the number one largest SME practice. Monday - Friday hours per week.£26,000 - £28,000 salary depending on experience.Your new role Experienced and proficient in the Administrator tasks, with additional ownership for: ASSISTING IN THE SMOOTH RUNNING OF THE OFFICE, WITH ACCOUNTABILITY FOR: • Answering, screening, and forwarding iing phone calls in a professional manner • Responsible for office key management, security, and access management • Knowledge of office supply needs and inventory management • Ability to serve as a point of contact for various office matters, addressing enquiries promptly • Acts as a main point of contact for contractors, organising and coordinating their services when necessaryPROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER UK BUSINESS, INCLUDING: • Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy • Proficient in the use of document management systems • Managing the employee starter & leaver process for the office, including organising wee packs for new starters • Supports the induction/onboarding process for new staff joining Azets • Managing calendars and providing diary support as requested for local office departmental and team meetings • Books travel and amodation arrangements in line withpany policy • Creates expenses for chargeable staff accurately and promptly PROVIDING TECHNICAL ADMINISTRATION SUPPORT TO THE OFFICE, INCLUDING: • Maintaining practice management systems and ensuring data quality • Expertise in the onboarding processes • Raising client invoices including cloud software, payroll and any other invoice as requested • Knowledgeable of the invoicing systems and payment processes • Knowledge of the Tax investigation and renewal processes • Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately • Preparesprehensive client packs for chargeable staff, ensuring accuracy andpleteness • Conducts thorough proofreading of documents to ensure accuracy and professionalism TEAM MANAGEMENT • Mentors and coaches’ administrators, fostering their professional growth and development • Coordinates a small team of administrators, managing workload distribution effectively • Assists with hiring and training administrative staff, coordinating leavers, and collaborates with HR as needed SUPPORTING THE OFFICE ON BUSINESS DEVELOPMENT AND EMPLOYEE ENGAGEMENT ACTIVITIES, SUCH AS: • Organising office/marketing events with current and prospective clients • Organisespany events, meetings, and conferences, managing logistics and coordination • Supporting Business Development activities by development of proposals • Owning the delivery of employee engagement activities including actions from D&I & ESG initiatives etc • Preparing timesheets for maternity and long-term sickness, supporting chargeable staff as needed. What you'll need to succeed CLIENT FOCUS • Excellent verbal and writtenmunication skills • Good client and stakeholder management skills, with the ability to build and maintain relationships at all levels GENERAL ADMINISTRATION SKILLS • Demonstrates strong organisational skills to effectively manage tasks and responsibilities • Excellent attention to detail and accuracy in all tasks, ensuring high-quality work output • Proficient at multi-tasking and successfully working on a number of ongoing tasks at any one time • Applies problem-solving techniques to address challenges and find practical solutions • Awareness of, andpliance with,pany policies and procedures • Good understanding of anti-Money Laundering and other mandatory regulatorypliance together with obtaining a sound understanding of internal processes and individual responsibility for reporting breaches • Basic project management skills in order to deliver work on time and to budget •mitment to maintaining confidentiality and upholding ethical standards in all aspects of work TECHNICAL ADMINISTRATION SKILLS • Has an awareness of the budgeting timescales, for a particular aspects of assignments, on chargeable tasks • Careful timesheet narration for chargeable work capturing accurate analysis of work undertaken,pleted daily • Familiarity with practice management system including timesheets and expenses IT & SYSTEMS SKILLS • Proficiency in the Microsoft Office Suite including word, excel, PowerPoint and TEAMs •petent in key performance software, with support, inc CCH, Microsoft Office, Azets Reach, CoZone MANAGEMENT SKILLS • Confident in delegating tasks to others and managing any points of escalation to resolution • Inspiresmitment, recognises contributions of others and motivates their colleagues toplete their work to a good quality • Demonstrates emotional intelligence in managing their team and colleagues to create an inclusive and engaged office environment What you'll get in return Our benefits include hybrid & flexible working, birthday leave, professional subscription and much more