Project Administrator

2 weeks ago

Dunfermline, United Kingdom Fife College Full time

Shape the future of hospitality careers across ScotlandFife College, as lead partner for the Hospitality Skills Project within the Tay Cities Regional Deal, is seeking a motivated and organised Project Administrator to support the team in the delivery of this transformative £2m programme.About the RoleWorking across single or multiple innovation projects, you will deliver a high level of general and specialist administrative support, whilst providing an efficient and effective service to the project team, college colleagues, project partners and external contacts. Key Responsibilities· Provide project administration support as required for example: project updates, maintaining project documentation, preparing data and monitoring reports, updating project data records using relevant system(s).· Act as the first point of contact for the allocated projects, dealing effectively with requests, answering queries and taking responsibility for processing each enquiry through to a satisfactory conclusion.· Assist with the preparation, generation, monitoring and administration of various related project and related student/client documentation and reports.· Attend project and other relevant meetings, preparing agendas, taking minutes and following up agreed actions to completion.Please refer to the job description which details the full description of the key responsibilities and activities. Qualifications and ExperienceEssential:o Educated to minimum of HNC Level in a relevant subject (SCQF Level 7).o Office administration experience. o Proficient in Microsoft Office in particular Word, Excel, PowerPoint and electronic diary, Microsoft Teams and Sharepoint.o Experience of dealing with a wide variety of challenging tasks, often to tight deadlines. o Experience of dealing with a wide range of customers and providing high levels of customer service. o Experience of planning, prioritising and organising work or resources and proactively working with others to achieve team / project objectives. o Experience of working across team boundaries to build and strengthen working relationships and systems. Desirable:Project Management qualification.o Experience of providing administrative support within a tertiary education environment.o Experience of minute taking. Skills and AttributesEssential:o Effective customer service skills with the ability to communicate at all levels o Ability to work effectively as a team member, and to develop effective working relationships. o Proven ability to multi-task under pressure, with the ability to demonstrate attention to detail.o Ability to deliver a high quality and professional service. o Ability to react and be flexible to changing priorities.o Ability to deal confidentially and effectively with enquiries.

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