Business Support Coordinator

3 days ago

London, United Kingdom Portfolio Group Full time

Posted On: 9th August 2024 Business Support Coordinator London Blackfriars – Full Time Office Based 8:45- 5:15pm Salary: 25k Plus Excellent Benefits Package My client is seeking an experienced individual to join their team i to enable them to continue to meet their growth expectations and ensure that the business and different departments run efficiently. You will be required to support the Senior Leadership Team, along with all other departments whilst maintaining the upkeep of the office. My client provides resources, guidance and tools for Accountancy, Tax Compliance, HR and Health & Safety professionals via their online content platform. They provide a library of expert-written commentary, source materials, legislation and tools like calculators and templates to businesses ranging from sole Key Responsibilities will include but are not limited to: * To meet and greet all visitors to the business and always present a professional image. * Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required. * Work with the property management team to report faults and issues with any of the office equipment and facilities. * Maintain the overall presentation of the office ensuring that we present a professional image to all visitors to the floor. * Work closely with the Leadership team on your floor, assisting with their mailbox and calendars, plus ad hoc tasks, and reports. * File and scan all confidential correspondence in the appropriate folder. * Floor stock takes and order additional equipment when required. * Create agendas for meetings and minute take upon request. * Produce reports in the absence of any member of the business support team. * To provide various basic weekly, monthly, and ad hoc reports when required. * Undertaking other duties to ensure operational efficiency of the department. * Keep team distribution lists up to date along with team chat groups. * Ensure all meeting rooms are presentable and the meeting room bookings system is monitored and always controlled. * Managing people’s movements in the absence of managers, example people leaving early and not logging their movements on Select HR * Ensure Select HR is up to date. * Ordering and stocking stationery and Printing paper * Drinks Fridges are full for Monthly TFI * Support with leaver and starter forms * Create and maintain new starter Spreadsheet * Making up new starter’s swag / goody bags. * Ensure access passes are created. * Uploading interview notes to P Files. * Assisting in the sales career days / events. * Request incentive prizes from purchase ledger for your floor. Essential Skills and experience * Experience of working in an administration role * Good written and oral communication skills * Strong administrative skills * Accuracy and attention to detail * Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook) * To always maintain a professional and responsible attitude * Ability to work independently and maintain accurate records * Excellent communication and active listening skills * An ability to work under pressure and to deadlines Benefits: * Free Breakfast on a Monday + Free Fruit Weekly * Refurbished Modern Offices * Monthly Event – TFI * Loyalty Scheme for Holidays * Career Pathways * Cashback Healthcare Scheme * Day off on Birthday * Profit Share. 48001FA INDLON

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