Building Contract Manager

Job Category : Interims Location : Sutton Gate, Sutton Housing Partnership Hours Per Week : 36.00 Start Date :Immediate start Start Time : 08:00 End Time : 16:00 Salary: £319.36 per day JOB PURPOSE: To procure construction related contracts for the Sutton Housing Partnership in a way that complies with all relevant legislation, meets the stated operational business need and provides demonstrable value for money. To keep abreast of current and future business requirements in the department, so as to plan and prioritise procurement activity in any given area and to procure new contracts that meet business needs. DESCRIPTION OF DUTIES: To ensure all procurement activity contracts are documented and details are recorded in the contracts register. To administer and assist in creating, implementing and maintaining the Contract register. To run reports and disseminate information from the system for managers and our Partners as required. To assist in highlighting to relevant managers and staff those contracts which are due for renewal or retendering in a timely manner. To advise and assist managers in the renewal and renegotiation of contracts across the business, assisting with the Sutton Housing Partnership’s Procurement Strategy when required. • To produce Briefs and Specifications of work (using consultants where necessary) on work streams identified for tendering from the planned programme. To administer tenders (including OJEU tenders) in accordance with the Sutton Housing Partnership’s procedures and legislation. To keep accurate records and audit trails of all tender correspondence. To maintain a register and status report of current tenders and a list of procurement savings. To provide general assistance and feed into all major procurement across the business at all levels including Executive. To ensure maximum efficiencies in procurement, liaising with other departments and organisations where appropriate in accordance with Sutton Housing Partnership policies and procedures. To carry out financial viability and other checks on existing and proposed suppliers/contractors. To keep abreast of changes in procurement legislation and to notify other members of the Directorate of the impact. To carry out any other relevant duties consistent with the above as requested by the Head of Service. To work with the Operational Procurement lead to develop the Directorate’s Procurement Strategy and deliver the annual work plan deriving from the procurement strategy. To recommend and implement new methods of procurement. • To assist in the introduction of efficiencies for the procurement processes including instigating a new e-procurement system. To assist in delivery of efficiencies in accordance with our Procurement and VFM strategies. To maximise use of Procurement for Housing and other consortia and frameworks Skills; Experience and Attitude Essential: Liaising with internal and external partners, suppliers, consultants and other service providers in a clear manner Proven experience administering e-procurement, tenders, invoices. Ability to prioritise and meet deadlines Good knowledge of Microsoft Office An understanding of the issues facing local authorities and detailed current knowledge of the UK and EU statutory and regulatory frameworks relating to Social Housing Services. Knowledge of Investment, Repairs and Maintenance Strategies, Quality and Performance Standards, Specifications, Procedures and Monitoring Formats, Options and Models. Ability to ensure Value for Money (VFM) and that the organisation will maximise the impact from its resources on Stock Investment and Asset Management. Ability to communicate effectively with colleagues and external partners. Ability to use a range of PC and mainframe IT applications as relevant to the work of the team.