Office Administrator

1 month ago


South East, United Kingdom FGS Industrial Facilities Management Full time

Job Title: Office Administrator

Location: Kemsley Mill

Salary: £26,603.20

Job Type:  Full Time, Permanent

About Us:

FGS Industrial Facilities Management is a Kent based multi-skilled business capable of responding to the needs of industrial clients and their sites.

Through our proven track record, our can-do attitude, we are committed to providing bespoke industrial cleaning services, tailored to our clients’ needs.

About the role:

Responsibility for the day-to-day management of all aspects of incoming and outgoing billing for the North Kent Enterprise. This includes ensuring accurate and timely invoicing, monitoring payments, addressing any discrepancies, and liaising with relevant departments to maintain smooth financial operations.

Duties and Responsibilities:

Sales Responsibilities:

Generate and process sales orders on a weekly and monthly basis for North Kent Enterprises, ensuring accuracy and adherence to deadlines.
Act as a point of contact for customers, managing requests for purchase orders and maintaining effective communication.
Monitor sales activity to ensure all completed work is accurately invoiced in a timely manner.
Investigate and resolve any invoice queries promptly, liaising with customers or internal teams as necessary to reach a resolution.
Record internal sales data into appropriate spreadsheets, maintaining organised and up-to-date records.
Compliance Responsibilities:

Provide support in ensuring all compliance requirements are met and adhered to within North Kent Enterprises.
Maintain and update the compliance system, ensuring that all information is current and accurate.
Monitor compliance-related documents, proactively notifying managers of any upcoming expirations or renewals.
Liaise with suppliers and subcontractors to obtain and verify the necessary compliance documentation.
General Responsibilities:

Assist in the preparation and completion of financial spreadsheets, contributing to the development of budgets and KPI reports.
Provide administrative and operational support to the North Kent Management team, handling ad-hoc tasks as needed.
Enter data and produce or update reports upon management or customer request, ensuring accuracy and clarity.
About you:

Strong organisational skills
Excellent written and verbal communication
High attention to detail
Effective time management
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Problem-solving abilities
Benefits:

Life Insurance with access to GP24
Commitment to wellbeing through Employee Assistance Programme
Electric Car salary sacrifice scheme for eligible employees
Cycle to work scheme
Company Events
GymFlex salary sacrifice

Please click the APPLY button to submit your CV for this role

Candidates with experience or relevant job titles of; office manager, administrative coordinator, executive assistant, administrative officer, and office supervisor may also be considered


  • Administration Officer

    22 hours ago


    East Kilbride, United Kingdom Foreign, Commonwealth & Development Office Full time

    **Details**: **Reference number**: - 274682**Salary**: - £23,948**Job grade**: - Administrative Officer**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Other**Working pattern**: - Full-time**Number of jobs available**: - 10Contents Location About the job **Benefits**: Things you need to know Location - East...


  • South East, United Kingdom Premier Work Support Full time

    We are currently recruiting on behalf of one of our clients based in the Medway Towns for an Office Administrator to work on a temporary basis. You will be an essential part of the friendly team, responsible for handling a variety of administrative tasks. Your role will involve managing office processes to support the department. Key...


  • South East London, United Kingdom Office Angels Full time

    Exciting Opportunity for a School Administrator with Reprographics! 🎓✨ 📍 Dulwich, London ⏰ Temporary position (6th January onwards) Are you an organised and detail-oriented individual? Do you enjoy working in a dynamic educational environment? Our client, a prestigious school in Dulwich, is seeking a School Administrator with Reprographics to...

  • Office Administrator

    7 months ago


    South East, United Kingdom BSV Recruitment Limited Full time

    The Job The Company BSV Recruitment Limited is a well established leader in the Recruitment market. The Role Reporting directly to the Team Manager liaising with all team members to provide administrative support to colleagues to deliver a comprehensive service, the role will be varied and you will be given on-going training. - Taking/Screening telephone...


  • East Grinstead, United Kingdom Office Angels Full time

    Office Angels are delighted to be recruiting on behalf of one of our clients, a leading engineering company, based in East Grinstead. Due to expansion within the company, we are seeking a Service Administrator to join the growing team. **Responsibilities in your new role include**: - Taking calls from clients - Issuing jobs to engineers - Invoicing -...


  • East Grinstead, United Kingdom Office Angels Full time

    Office Angels are delighted to be recruiting on behalf of one of our clients, a leading engineering company, based in East Grinstead. We are seeking an entry level Office Administrator, to join an existing team of experienced Administrators. This role has come about due to expansion in the team, and the HR Manager is looking for someone who is keen to...

  • Administrator

    4 days ago


    East Whitburn, United Kingdom Office Angels Full time

    Are you enthusiastic about administration and eager to join a vibrant team?Do you excel in a fast-paced setting and possess a sharp attention to detail?Our client, a well established brand in their industry, is looking for a Sales Support Administrator to join their successful team!In this role, you will be crucial in managing all incoming enquiries,...


  • South East London, United Kingdom CV-Library Full time

    School Administrative Officer | Full-Time | Lambeth Job title: School Administrative Officer Contract: Part Time Hours: 12:00 - 17:00 ( Overtime available ) Rate: £15-£17.50 per hour Duration: Short Term Contract Location: SW2 , Lambeth At Remedy we are seeking an experienced School Administrative Officer at one of our leading alternative...


  • South East, United Kingdom BIAZA Full time

    ZSL - London Zoo - South East**Contact**: **Sector**: - Administration**Type**: - Paid**Contract type**: - Full-time**Salary**: - £26,483We’re ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our...


  • East Kilbride, United Kingdom Foreign, Commonwealth & Development Office Full time

    **Details**: **Reference number**: - 351947**Salary**: - £26,500- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer**Contract type**: - Permanent**Type of role**: - Other**Working pattern**: - Full-time**Number of jobs available**: - 9Contents Location About the job **Benefits**: Things you...


  • East Grinstead, West Sussex, United Kingdom Office Angels Full time

    Office Angels is seeking a highly organized and professional Administrative Support Assistant to work as a temporary School Receptionist Administrator in a leading local school.The ideal candidate will be responsible for providing full administrative support to the school, managing and prioritizing a varied workload, and maintaining attention to detail.Key...


  • East Grinstead, United Kingdom Office Angels Full time

    JOB ROLE: School Receptionist Administrator JOB TYPE: Temp, ongoing, possible temp to perm, term time only HOURS: Monday to Friday 8am - 4pm SALARY: £12.00 - £12.59 Duration: ongoing LOCATION: East Grinstead CULTURE: Professional, friendly Office Angels are working with a leading local school on a Reception Administration position, DUTIES...


  • East Grinstead, United Kingdom Office Angels Full time

    JOB ROLE: School Receptionist Administrator JOB TYPE: Temp, ongoing, possible temp to perm, term time only HOURS: Monday to Friday 8am - 4pm SALARY: £12.00 - £12.59 Duration: ongoing LOCATION: East Grinstead CULTURE: Professional, friendly Office Angels are working with a leading local school on a Reception Administration position, DUTIES...

  • School Administrator

    4 weeks ago


    South Shields, United Kingdom Office Angels Full time

    Job Opportunity: School Administrator (Temporary) - South Shields Office Angels are excited to announce we are currently recruiting for a School Administrator on behalf of our lovely client who is based in South Shields. This is a temporary contract starting ASAP, offering the chance to work in a dynamic educational environment. If you're proactive,...


  • south east england, United Kingdom Ernest Gordon Recruitment Full time

    Chelmsford Office AdministratorWe are seeking an experienced Office Administrator to join our team at Ernest Gordon Recruitment in Chelmsford. The ideal candidate will have a strong background in administration and be able to provide exceptional support to our clients.Salary: £25,000 - £32,000 per annum, depending on experience.This is a full-time...


  • East Grinstead, United Kingdom Office Angels Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at a leading local school. The successful candidate will provide full administrative support to the school, managing a varied workload in a busy office environment.

  • Data Administrator

    2 weeks ago


    South Cheriton, United Kingdom Office Angels Full time

    Are you a graduate who is interested in a career in professional services?Do you have a head for data and analytics, great attention to detail and want to work for a company that will fully support you through future qualifications in support of your career?This is a great opportunity to join a growing local employer within a fun and supportive team.Job...

  • Office Coordinator

    4 weeks ago


    East London, United Kingdom Office Angels Full time

    Are you an organised and detail-oriented individual looking for an exciting new opportunity? Our client, a well-established charity organisation, is seeking an enthusiastic Office Coordinator to join their team. You will be responsible for ensuring the smooth running of the office and supporting various administrative tasks. Role: Office Coordinator Hourly...


  • South Shields, United Kingdom Office Angels Full time

    ??Job Opportunity: School Administrator (Temporary) - South Shields Office Angels are excited to announce we are currently recruiting for a School Administrator on behalf of our lovely client who is based in South Shields .This is a temporary contract starting ASAP, offering the chance to work in a dynamic educational environment.If you're proactive,...


  • East Grinstead, West Sussex, United Kingdom Office Angels Full time

    Are you a highly organized and professional individual looking for a new challenge? Office Angels is seeking a Temporary School Receptionist Administrator to work in a leading local school.About the Job:Provide administrative support to the school officeManage and prioritize a varied workloadSupport the School Office/Reception team with tasks and projectsKey...