Clearwater People Solutions Ltd | Bid Coordinator

5 days ago

City of Edinburgh, United Kingdom Clearwater People Solutions Ltd Full time

Job Title: Bid Coordinator Employment Type: Full-Time, Permanent - 2 days per week onsite About the Role: We are looking for a proactive and detail-oriented Bid Coordinator to join our dynamic team.
In this role, you will support the Bid Manager in the preparation and submission of bids and proposals, including Expressions of Interest, Statements of Qualifications, Pre-Qualification Questionnaires, and Tenders.
You will be responsible for managing incoming enquiries, maintaining bid documentation and systems, and ensuring the smooth running of the bidding process.
As a Bid Coordinator, you will work closely with various stakeholders to coordinate tender activities, manage timelines, and contribute to the success of our business development efforts.
Key Responsibilities: Business Development and Strategy: Coordinate, capture, and allocate all incoming tender enquiries and notices.
Understand tendering rules, timelines, and responsibilities.
Support bid/no-bid meetings, assisting with bid information, taking minutes, and following up on actions.
Ensure the smooth management of all tender activities, including the coordination of quality and pricing elements of bids.
Schedule and manage regular meetings to ensure all stakeholders adhere to timelines; escalate issues to the Bid Manager as needed.
Gather feedback from clients regarding successful and unsuccessful bid submissions to improve future proposals.
Collaborate with the Bid Manager and departmental leads to support the production of bid and PQQ documents.
Maintain and organise all bid-related documentation and systems.
Process and Working Practices: Build strong working relationships with all divisions within the company.
Adhere to company policies, procedures, and working practices.
Prioritise health and safety for yourself and others, ensuring safe use of work equipment and systems.
Perform other reasonable duties as required.
Skills & Competencies: Key Competencies and Behaviours: Experience in a similar bid coordination role High proficiency in Microsoft Office packages (Word, Excel, Outlook, PowerPoint, SharePoint).
Exceptional attention to detail and a commitment to producing high-quality work.
Creative and innovative approach to bid design and submissions.
Strong team player with the ability to work efficiently within a multi-disciplinary environment.
Highly organised with the ability to meet deadlines and manage workloads effectively.
Excellent communication skills, both written and verbal.
Ability to demonstrate flexibility to meet the needs of the tender programme.
Capable of working independently as well as collaborating with a team.
Communication & Interpersonal Skills: Excellent written and verbal communication, with strong presentation skills.
Strong interpersonal and rapport-building abilities.
Active listener, able to understand the needs of clients and colleagues.
Technical Skills & Knowledge: Strong problem-solving and analytical abilities.
High level of administrative and organisational skills.
Proficient in Excel, Word, and Outlook, with confidence in using departmental systems and databases.
Knowledge of Adobe InDesign is desirable.
Please apply as directed

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