Head of Football Administration

3 weeks ago

London, United Kingdom Charlton Athletic Football Club Full time
Job Description

Head of Football Administration – Charlton Athletic Football Club


About Us:


Charlton Athletic Football Club is an English professional association football club based in south-east London. The club has a very storied history from rising to the top-flight of English Football in the 1930s (First Division) and again in the 1980s, 1990s and 2000s, to winning the FA Cup in 1947 and to leaving their Valley home in the mid-1980s only to make an impassioned return in 1992.


Historically, the women's team played under Charlton Athletic from 2000 to 2007 but were released to become an independently run team in 2007 following the men's team's relegation from the Premier League. The women's team were originally formed as a non-professional team in 1991 and were highly successful in the early 2000s winning The FA Cup, the League Cup, and the Charity Shield, as well as coming runners-up in the top division in multiple seasons. In February 2021, the club re-acquired the Charlton Athletic Women's team, turning the team full-time professional, and integrating them to become one club again.


Currently, our men's first team competes in League One, and our women's team competes in the Women’s Championship.


At Charlton, we are ‘one club’ and can be truly described as a ‘family club’.


About the Role:


We are currently recruiting for a Head of Football Administration to lead the growth and development of the club's administration function.


This is a vital role where you will be responsible for leading and developing the administration department and have overall responsibility for a team that covers the men's, women's and academy teams.


We are looking for someone with extensive administration experience in a club or association with a strong understanding of EFL and FA regulations and a track record of running administration departments.


Key Responsibilities:


  • Overall responsibility for drafting all player contracts, transfer/loan agreements and intermediary documentation. Ensuring all relevant legislative requirements are completed prior to, during and after contract signing.
  • Maintain accurate records relating to cautions/suspensions/player bonus appearances and contractual increments.
  • Manage the documentation regarding player transfers both in and out of the club.
  • Ensure the Manager and Technical Director are aware of any upcoming contract triggers contained within players’ contracts.
  • Register all professional players with squad numbers, liaising with the FA and EFL where essential.
  • The club’s primary contact for all football bodies.
  • Maintain player records regarding appearances, goals, agents, budgets, trials, loans record and all relevant categories.
  • Liaise with the Manager regarding pre-season schedule. Arranging all pre-season fixtures including the drafting of all pre-season agreements.
  • Oversee all matchday logistics needed to enable the first team to function efficiently.
  • Attend first team home fixtures and oversee tunnel management duties at these games.
  • Attend away game fixtures at the discretion of the Technical Director.
  • Act as liaison to the Women’s team and staff.
  • To successfully build and manage an administrative dept at the training ground encompassing men’s / women’s and Academy staff to ensure joined up modern practices are embedded across the club.
  • To lead and manage all GBE / ESG applications.
  • To work closely with finance to ensure payroll and invoicing are processed in an accurate and timely manner.


Key Requirements:


  • Experience at a Club or Association with a modern football environment at a similar scale is preferable.
  • Experience working in a professional sport environment with contract/administration requirements.
  • Must possess an in-depth understanding of football operations and administration across a Club and Academy.
  • Highly organised and able to multi-task.
  • Has a keen eye for detail and has accurate data entry and reporting skills.
  • A confident communicator who is comfortable liaising with stakeholders.
  • Excellent administrative, management and leadership attributes.
  • Education to degree level. Professional qualifications ideal.


Additional Information:


  • This is a full-time role that includes work on weekends and evenings
  • Applicants must be eligible to live and work in the UK


The Executives in Sport Group are retained on behalf of Charlton Athletic to appoint a Head of Football Administration. All direct applications and CVs will be forwarded to The Executives in Sport Group.


We ask that applicants complete our diversity monitoring form. You are not obliged to answer any of these questions but the more information you supply, the more effective our monitoring will be.

All information supplied is anonymous and will not be viewed by recruiting managers.



Please note that due to the volume of applications received, we are unable to provide specific feedback on unsuccessful applications.

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