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Office Assistant

1 month ago

leeds west yorkshire, United Kingdom Super Friendz Full time

Job Title Office Assistant

Reporting to  Company Directors

Key relationships (internal)  Account Directors, Design Team, Production Manager, Marketing Team, Marketing Assistant, Production Assistant

Key Relationships (external)  Press, Printers, local organisations/businesses

Hours  16 - Shift pattern TBD

Holiday entitlement  25 plus bank holidays pro rata

Contract period  Permanent 

Probationary period  6 months

Notice period  2 months

Salary Starting at £25,000 pro rata with incentives/bonuses


As the Office Assistant at Super Friendz LTD you will be a core member of a fast paced, dynamic team, supporting the senior leadership of the company in the day to day running of the business across a number of administrative, developmental and human resource tasks.


Responsibilities

  • Overseeing the logging and reporting of team office hours
  • Liaising with company accounts to raise invoices, make payments, expenses, payroll
  • Arranging meetings and using google calendar 
  • Liaising with printers to order marketing collateral
  • Liaising with team members to arrange marketing collateral distribution
  • Organisation of workflow and storage tools
  • Arranging team meetings and training sessions
  • Keeping office IT and technical systems and requirements up to date
  • Overseeing the booking and checking out of office technical equipment
  • Overseeing the management of office subscriptions and services 
  • Collating copy and images for pitch decks and presentations 
  • Updating company website and linkedin pages
  • Conducting office and company risk assessments and health & safety


Skills/Experience 

  • 1+ year of working in an office environment 
  • 1+ year in an administrative or HR related role
  • Knowledge and experience working with Microsoft office applications (specifically Excel), Google Calendar and project management tools 
  • Experience of Xero preferred 
  • Basic knowledge of IT systems, Wifi, Printers etc
  • Strong organisational skills working to deadlines 
  • Strong time management skills
  • Able to work both independently and within a team
  • Ideal experience of working within the hospitality, cultural and corporate sectors 
  • First Aid Trained and Mental Health First Aid Trained preferable but not essential
  • Driving licence preferable but not essential


Apply

If you think this is the role for you, please send a CV and Cover Letter to by Friday 15th November at 5pm


We particularly welcome applications from persons of under-represented communities in the arts and cultural sectors including LGBTQ+, Disabled, Neurodivergent, and those from Black, Asian and minority ethnic backgrounds.



About Super Friendz

Super Friendz are a Leeds based team of music promoters, event producers, marketers, content creators and designers helping create and deliver memorable experiences, spaces and brands.


As well as programming their own calendar of cultural events across the region, Super Friendz also provide events, marketing and branding expertise to a number of clients in the cultural, hospitality and corporate sectors and are responsible for the creative output of a number of landmark Leeds spaces, managing everything from calendar programming and delivery to brand development and strategy; social media to physical marketing campaigns and much more.


Super Friendz has produced, managed and collaborated on projects with The BBC, Channel 4, Festival Republic, Sky, Leeds BID and many more, developing strong, lasting and impactful partnerships and experiences.