Accounts payable associate

5 days ago

Newark On Trent, United Kingdom Bakkavor Full time
We thrive on challenge and change.
We rise to challenges together.  Procure to Pay Associate (Purchase Ledger / Accounts Payable)    Location: Newark Business Area: Finance   Contract Type: Permanent  Working Hours: Monday to Friday 8:30am to 5:00pm – however part time and job share applications will be considered.  Salary: Competitive plus pension, life assurance   Holidays: 25 days plus bank holidays  We're the biggest name you've never heard of.
You've probably eaten our food - you just didn't realise it.
We make innovative fresh products, with around 18,500 colleagues working across the UK, US and China.
We’re the market leader in the UK fresh prepared food industry supplying meals, salads, desserts, pizza and bread to leading grocery retailers (including Tesco, M& S, Sainsbury's and Waitrose).
We’re ambitious.
We’re full of ideas.
And we’re ready for more people who share our values and passion for quality to join us.  The Role  We’re proud to offer you a career with real scope for development.
To reward your hard work and ambition as a talented Accounts Payable Associate with plenty of support and opportunity.
And empower you to drive your own success and create a career you can be proud of too.  In this busy and exciting role, you will be responsible for the day-to-day processing of invoices, payments, query management, reporting and other AP related tasks.
The role involves transaction processing based on the allocation by the PTP Team Leader / Manager and following established Standard Operating Procedures (SOP) to execute the tasks within agreed SLAs and KPIs.  Accountabilities  Invoice Processing  Perform invoice processing with corresponding purchase orders and delivery receipts  Process Non-PO invoices arising through Non-PO expenses e.g., utilities, rent, tax payments, etc.  Perform Credit or Refund Processing  Perform Accounts Payable reporting and reconciliations  Payments  Perform standard and ad-hoc payment processing activities, including processing and completing credit notes  Prepare payment run, identifying invoices for payment, determining the invoices excluded from payment, analysing parked invoices, and determining the date which invoices should be paid  Ensure all controls and governance requirements are fulfilled and appropriate evidence is retained  Ensure payment runs are completed in a timely manner  Resolve issues arising from the payments process  Update supplier financing portal in a timely manner to ensure supplier agreements are adhered to  Query Resolution  Leads on resolving any queries or discrepancies related to purchase orders, such as pricing discrepancies, quantity changes, or late deliveries  Leads on resolving queries and issues related to the settlement of purchase invoices in line with payment terms, or contractual obligations  Resolve escalations from internal customers and respond to supplier enquiries, ensuring issue and error resolution in line with agreed SLAs  Correspond with Team Leaders if further escalation on queries is required  Audit and Internal Controls  Support internal and external audits as required  Adhere to all documented procedures, internal controls, governance and policy requirements at all times   Prepare reports on Accounts Payable data, KPIs, aged payables, and cash flow projections and share with the PTP Team Leader  Communication and Change Management  Offer support to team members (where necessary), and actively contributes to collaborative and high-performing team culture  Identify continuous improvement opportunities based on role accountabilities  Cultivate effective relationships with key stakeholders and suppliers  Engage with the PTP Team Leader and Manager on PTP-related updates, issues, progress, and challenges  About you  Ideally, you will have previous experience within a similar role and a sound understanding of the end-to-end PTP process – a history of working with ERP systems, specifically with SAP S/4 HANA would be highly desirable.  Strong written and verbal communication skills, an excellent service delivery attitude, attention to detail, proficiency of the use of Microsoft Office products and the ability to manage time effectively to meet tight deadlines whilst managing multiple tasks – will all be key.  If you have a strong understanding of accounting concepts and/or are currently undergoing professional accounting qualification (e.g., AAT/ACA/ACCA/CIMA) this could be the perfect role for you.
You might by working as a Procure to Pay Administrator, Purchase Ledger Clerk, Accounts Assistant or be looking to start your career in finance with previous administration experience.   Come and join our fast paced and dynamic work environment and positively contribute to the growth and transformation of our shared services team.  What you’ll receive  As an equal opportunity employer, we’re committed to providing a safe and rewarding environment for you to thrive in.
This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you.  You’ll enjoy:  A stakeholder pension scheme  Personal accident Insurance  Free independent mortgage advice  Employee assistance programme  A range of voluntary benefits  Holiday purchase scheme  Additional life assurance  Dental & hospital cash plans  Discounted tutoring for children  Access to financial learning tools  Affordable loans via your salary  Proud to be and loyal service awards.  Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions. 

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