Admin Assistant

2 days ago

West End, United Kingdom CV-Library Full time

JOB DESCRIPTION: POSITION

ENTITY / SUBSIDIARY

UK

DEPARTMENT

Marketing - Store Design and Visual Merchandising team

POSITION

Admin Assistant

DATE

16.12.2024

MISSION, PROMISE & AMBITIONS

Our mission: Making life more beautiful, passing on a more beautiful planet.

Our promise: Caring for people, caring for the planet.

Our Unlimited ambitions are to become the global authority on skincare and natural makeup, the best in class in consumer intimacy and responsible beauty.

Thanks to your role and engagement, you will contribute to our global strategy and performance, We Care roadmap, and Diversity, Equity, and Inclusion approach.

OBJECTIVES & PRIORITIES of CLARINS

Entity / Subsidiary:

In [region/ entity/ country / brand] our objectives are:

At Group-level our objectives are reliant on four growth pillars:

1. Become de global skincare and natural makeup authority.

2. Become the best-in-class in customer intimacy (including but not limited to omnicanality.)

3. Capture new beauty trends.

4. Be fully committed to Responsible Beauty (as an essential philosophy.)

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MAIN MISSION & CHALLENGES of the

DEPARTMENT / TEAM / POSITION

This primary mission must be carried out in a spirit of social and environmental performance, with respect for people and all diversities.

1 to 2 sentences to describe the primary mission and challenges of the department/team/position along with the scope (international/regional/local community): Supporting the Store Design and VM team with administration, organisation, and communication internally and externally across the UK.

…

Hierarchical report of the position:

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MANAGEMENT

Direct team size and positions: 5

Total team size: Marketing department size?

INTERNAL & EXTERNAL RELATIONS

Central internal relations of this position:

- Visual Merchandising Manager and Assistant Project Manager

Central external relations of this position:
- N/A

mi

ROLE AND AREA OF RESPONSIBILITIES

The missions and objectives defined annually must be carried out in line with our values and our double promise of"making life more beautiful, passing on a more beautiful plane".

The Role:

For this role, you will be part of the Store Design and Visual Merchandising team, supporting them with tasks to ensure the counters reflect our premium brand image. The candidate for this role must be passionate, self-motivated, and a strong communicator. Building relationships and paying close attention to detail are key. A successful candidate will have an agile approach to managing priorities and be a team player.

Mission 1: General Duties

- Supporting VM team with monthly pricing layouts, planograms and barcode updates across Stores

- Reviewing store maintenance and health and safety works with the assistant PM and Lead Store Designer to find solutions to resolve outstanding issues promptly

- Support the VM team with ordering product testers, ADHOC displays, and items for internal conferences, training roadshows, promo sites, and company meetings.

- Ensuring PAT testing and Water cooler servicing occur across the estate when required.

- RaisingPO'ss and reviewing invoices from suppliers

- Monthly account download for spend in VM and SD

Mission 2:Organizationn aCommunicationion

- Implementing internal filing systems to ensure all up-to-date information is filed correctly and accurately

- Collating data from store teams for lightboxes, digital screens and VM units to ensure databases are up-to-date

- Actioning feedback from Senior SD and VM Manager and team members from store visits

- Communicate with in-store teams with new rollouts of furniture, lightboxes, sand tore updates

- Managing store closures and debranding of sites when required with the Assistant Project Manager

- Managing logistics of furniture to and from the DC, keeping the stock record up to date

- Briefing in lightbox updates and video content for new product launches to suppliers

- Booking external merchandisers when required for new store openings

- Supporting Assistant PM with new store opening packs for Merchandising

Mission 3: Employee Relations

- Communicating with external suppliers to ensure'' ensure has been met from the brief supplied.

- Have regular communication with the head office and store teams by attending monthly calls to support with training and any outstanding issues requiring VM or SD support.

- Visit stores when required to check for potential issues and work with store teams to resolve them.

- Updating Assistant PM on the progress and status of projects when required

- Working with internal stakeholders to align and report on key projects when required

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CANDIDATE PROFILE

As an inclusive employer, we favour skills, backgrounds, experiences and ideas.

· Education/Degree or equivalent:

- N/A

· Background including total years of experience:

- 1-2years preferred in similar role but not essential

- Quick learner and enthusiastic

- Ability to use Microsoft Excel confidently is advantageous

- Strong organizational skills

- Works well as part of a team but can also self-motivate and work independently

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