General Administrator

1 month ago


Portsmouth, United Kingdom CV-Library Full time

The General Administrator plays a crucial role in supporting the smooth running of daily operations within the company. This role involves handling a variety of administrative tasks to assist different departments, ensuring that workflows are organised and efficient. As a General Administrator, you will be responsible for maintaining records, coordinating meetings, managing communications, and assisting with other administrative tasks as needed. The role requires a well-organised, detail-oriented individual who can manage multiple responsibilities in a fast-paced environment while maintaining a high level of professionalism.

You will be the primary point of contact for administrative queries, contributing to an organised and productive workplace.

Key Responsibilities:

* Administrative Support: Provide general administrative support across various departments, including managing correspondence, preparing documents, and maintaining accurate records.

* Document Management: Organise, file, and maintain company documents, ensuring easy access for staff and compliance with relevant data protection laws (e.g., GDPR).

* Scheduling and Coordination: Arrange meetings, appointments, and travel. Maintain calendars, avoiding scheduling conflicts and ensuring key personnel are informed of important deadlines.

* Communication Management: Manage incoming and outgoing communications, including answering telephone calls, responding to emails, and distributing post efficiently.

* Office Supplies Management: Monitor and maintain office supplies, ensuring adequate stock levels and placing orders as necessary.

* Data Entry and Reporting: Assist with data entry and ensure company databases are up to date. Produce reports when required.

* Support to HR and Finance Teams: Assist with basic HR and finance functions, such as maintaining employee records, supporting payroll processing, and handling expense claims.

* Ad-hoc Tasks: Provide support for any additional tasks as needed, working flexibly to assist colleagues and meet business objectives.

Preferred Educational Qualifications:

* GCSEs (or equivalent) including Maths and English; a qualification in Business Administration or a related field would be advantageous.

Minimum Previous Experience:

* 2+ years of experience in an administrative or office-based role.

Essential Skills:

* Excellent organisational and time management skills.

* Proficiency in Microsoft Office (Word, Excel, Outlook).

* Strong verbal and written communication abilities.

* Ability to manage multiple tasks effectively and meet deadlines.

* High attention to detail and accuracy.

* Good interpersonal skills and the ability to work well as part of a team.

* Professional, positive, and customer-focused approach


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