Receptionist / Administrator in Law Firm

1 month ago

Guildford, United Kingdom CV-Library Full time

The temporary assignment is paying the basic rate is £12 plus holiday pay £1.45, so you will get £13.45 per hour

An urgent, ongoing temporary role is for a Receptionist/ Administrator.

A renowned Law firm based at Guildford Industrial Estate (near Guildford University campus) are urgently looking for a Receptionist/ Administrator to join their National Client Services and reception team to deliver excellent reception and admin service to both internal team and external clients as well as administrative support to the facilities team. This Receptionist/ Administrator role starts ASAP and is temporary due to indefinite sickness leave.

The working hours for this Receptionist/ Admin role are 37.5 hours per week based on 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. Salary £12 + £1.45 holiday pay per hour, TOTAL £13.45 per hour.

Preferable background: Hotels, Airlines, Spa/Golf Clubs, other Law Firms.

Receptionist/ Administrator duties:
· Keeping the reception area smart and tidy
· To man the company's reception switchboard
· Answering the phone to company standard, transferring the call, and taking messages
· To greet all clients on arrival and assist them in a courteous & helpful manner
· Manage the Reception outlook diary
· To assist the marketing team with in-house events
· Order all lunches, breakfasts & dinner when required
· Ordering all stock and completing monthly stocktake
· Coding and reconciling all invoices
· To work alongside other teams and provide support when needed at the respected office(s)
· Monitor and maintain all internal meeting rooms to a high standard
· Setting up conference calls
· Assist with all travel/hotel booking for internal clients
-Facilities support; dealing with and distributing the post, and filing documents.

Receptionist/ Administrator skills & experience
· Previous receptionist experience in a Reception/Hospitality role
· High standard of professional appearance
· Ability to work under pressure and to tight deadlines

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