Trainee Document Controller

2 months ago


Hayes, United Kingdom CV-Library Full time

Trainee Document Controller
Hayes, West London
Temp-Perm
1st Step Solutions are working on behalf of a leading Tier 1 M&E Contractor that have an opportunity for a Administrator/Trainee Document Controller to join their team.
You will support the project team with the support of a Senior Document Controller, assisting with the document control requirements across multiple projects with a view to becoming a qualified Document Controller within 12 months.
Responsibilities:
* Site passes.
* Setting up people on the finger print scanner.
* Daily allocations / time sheets.
* PPE.
* Diary & email management.
* Compliance - Visa's / Tickets / Paperwork.
* Arranging courses.
* Ensuring the office maintains health & safety standards.
* Ordering supplies.
* Uploading documents on to the QA portal.
* Create and mange permit systems.
* Assit in induction plans and documentation.
* Scanning and filing drawings and site documents.
* Booking and managing meeting rooms.
* Maintain an accurate record of all drawings and project documents throughout the lifecycle using drawing and document trackers.
* Review, process and distribute drawings and documents using the project specific EDM system to create an accurate and comprehensive audit trail from both the project team and subcontractors.
* Ensure all drawing and document status changes and project notifications are logged and distributed
* Ensure that all drawings and documents are compliant with the project specific numbering protocol.
* Responsible for the trail of project documentation to be available to the team on the project drive.
* Maintain updated hard copy of drawings and documents for master file of all current revisions.
* Raise and return RFI's on behalf of the project team.
* Run a weekly status report for the PM on drawing and document status i.e. Status A, B, C and QA rejected.
* Follow up on overdue drawings and documents on EMDS awaiting approval / pending status.
* Gathering and collating information from site team and sub-contractors for monthly progress reports for progress meeting


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