Engineering Administrator

2 weeks ago

chester, United Kingdom Vital Group Full time
Job Description

Introduction

Vital Group is one of the fastest-growing, forward-thinking companies in the UK, dedicated to delivering innovative solutions within the critical power and EV charging industries. Specialising in generator service and turnkey EV charging solutions, our goal is to become the most trusted provider in these sectors by re-setting customer service benchmarks and transforming expectations with honesty, integrity, and passion. We are committed to continually raising the bar in customer service excellence.


Our work is delivered by a team of well trained, equipped, and motivated Engineers, supported by a 24/7/365 Operations capability, and led by a diversely skilled Leadership Team.


Vital Group expects all its employees to act as ‘co-owners’ of the business, and to always put safety first, followed closely by customer satisfaction and commercial success. Our values are ones that promote the best behaviour and team ethics, and we believe that this requirement will drive profitable growth and make Vital Group a fantastic place to build a career.


Job Overview

The role will be pivotal in supporting the engineering team in a varied range of tasks. Offering back-office support, scheduling meetings, and supporting projects with document control, logistical and administrative coordination of tasks. The ability to create and manage important documents and create structured and secure files of important evidence that could be subject to external audit or request at times we cannot control. The management of training and skills documents and ensuring that expiry dates and course booking is managed, with the associated accommodation and subsistence for delegates. Controlling SOP’s that are related to engineering and ensuring their version control is managed and templates and contents are consistent in terms of brand and format. This role is based in our Chester office, operating Monday to Friday.


Key Responsibilities & Duties

Compliance (SHEQ)

  • Support the administration and planning of the company SHEQ Manager.
  • Compile and issue regular Safety (incident, accident, near miss) reports.
  • Coordinate the documentation and scheduling of company accreditations (including but not limited to ) CHAS, Constructionline, Safe Contractor, ISO9001, ISO45001 and NICEIC.
  • Manage NICEIC compliance requirements and maintain records and data to satisfy and uphold the accreditation.
  • Responsible for maintaining records of any actions advised following the results from audits all stakeholders, preparing timely updated reports on WIP, key actions and deadlines.
  • Responsible for organising audit visits as required, based on a well-maintained schedule of key dates.
  • Control the Issue and logs of Toolbox Talks and Safety Noticed issue by the SHEQ Manager.
  • Manage all Environmental incident logs and reports.


Engineering (Field Service)

  • Provide back-office support to the Engineering Supervisors, assisting with (but not exclusive to)
  • Reports and data gathering
  • Booking courses, renewals, passes
  • Ordering tools, PPE, other non-specific assets (when authorised)
  • Vehicle compliance/servicing/repair/rental
  • PPE requirements and van stock
  • Calibrated test equipment and tracking each issue and expiry dates.


Engineering (Projects)

  • Coordinate Technical Appraisal and survey documents and assign to relevant team member.
  • Maintain shared files and document control processes to allow quick access to relevant and historical documents.
  • Maintain version control of templates.


Engineering (Competencies & Training)

  • Manage the Engineering Competency Matrix
  • Responsible for keeping logs of all certificates and evidence of competency. assessments when required and coordinating any required actions.
  • Receive copies/originals of certs during onboarding of new Engineers.


Engineering (Reporting & KPI’s)

  • Consult with Operations Team to gather data relevant to measure Engineering field performance, producing a KPI dashboard.


Education, Qualifications & Experience Criteria

  • Previous experience in a similar Office Admin type role
  • Excellent organisational skills
  • Computer literate with experience of Microsoft Office (Word and Excel)
  • Excellent communication, verbal and written, skills.
  • Ability to manage own workload and establish priorities.

  • IT System Administrator

    2 weeks ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    Job Title:IT Server System AdministratorCompany OverviewWe are Whelen Engineering, a leading company in the industry, seeking an experienced IT Server System Administrator to join our team. Salary InformationThe estimated salary for this role is $80,000 - $110,000 per year, based on location and experience.Job DescriptionThis Systems Administrator III role...

  • VMware vSphere Administrator

    2 weeks ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    Job Title: VMware vSphere AdministratorAbout the Role:We are seeking a highly skilled VMware vSphere Administrator to join our team at Whelen Engineering. As a key member of our IT department, you will be responsible for administering our VMware vSphere infrastructure.Key Responsibilities:Administer VMware vSphere infrastructure, including ESXi hosts,...

  • Senior VMware Engineer

    2 weeks ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    About the RoleWhelen Engineering is seeking a highly skilled Enterprise IT Specialist to manage and maintain our complex IT infrastructure. As a key member of our IT team, you will be responsible for administering VMware vSphere, managing Active Directory, and ensuring the stability, security, and optimal performance of our systems.Key ResponsibilitiesManage...

  • Cloud Infrastructure Engineer

    2 weeks ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    Job Title: Cloud Infrastructure EngineerAbout the Role:We are seeking a highly skilled Cloud Infrastructure Engineer to join our team at Whelen Engineering. As a key member of our IT department, you will be responsible for designing, implementing, and maintaining our VMware vSphere infrastructure.Key Responsibilities:Design and implement virtualization...

  • Administrative Coordinator for Engineering

    6 days ago

    Chester, Cheshire, United Kingdom Vital Group Full time

    As an Administrative Coordinator for Engineering, you will play a key role in supporting our engineering team in Chester. Your primary responsibilities will include providing back-office support, scheduling meetings, and coordinating projects with document control and logistical administration.You will also be responsible for maintaining records of any...

  • Engineering Administrator

    3 weeks ago

    Chester, United Kingdom Vital Group Full time

    Introduction Vital Group is one of the fastest-growing, forward-thinking companies in the UK, dedicated to delivering innovative solutions within the critical power and EV charging industries. Specialising in generator service and turnkey EV charging solutions, our goal is to become the most trusted provider in these sectors by re-setting customer service...

  • Engineering Administrator

    4 weeks ago

    Chester, United Kingdom Vital Group Full time

    Job Description Introduction Vital Group is one of the fastest-growing, forward-thinking companies in the UK, dedicated to delivering innovative solutions within the critical power and EV charging industries. Specialising in generator service and turnkey EV charging solutions, our goal is to become the most trusted provider in these sectors by re-setting...

  • Engineering Administrator

    3 weeks ago

    Chester, United Kingdom Vital Group Full time

    Job Description Introduction Vital Group is one of the fastest-growing, forward-thinking companies in the UK, dedicated to delivering innovative solutions within the critical power and EV charging industries.Specialising in generator service and turnkey EV charging solutions, our goal is to become the most trusted provider in these sectors by re-setting...

  • Office Administrator for Engineering Team

    7 days ago

    Chester, Cheshire, United Kingdom Vital Group Full time

    Job Title: Office Administrator for Engineering TeamSeeking a skilled and motivated individual to join our Engineering Team as an Office Administrator. In this role, you will provide critical support to the team, ensuring seamless day-to-day operations and driving business growth.You will have the opportunity to develop your skills in administration,...

  • Administrator

    7 months ago

    Chester, United Kingdom Recruit4Staff Full time

    Recruit4staff is proud to be representing their client, a leading manufacturing company in their search for an **Administrator** to work in **Chester** **For the successful Administrator our client is offering**: - £25,000 per annum - 8.30am - 5pm, Monday - Friday (4pm finish on Fridays) - Permanent role - Pension Scheme - On-site Parking **The role -...

  • Engineering Compliance Administrator Food

    12 hours ago

    Chester, United Kingdom Russell Taylor Full time

    **Engineering Compliance Coordinator (Food Manufacturing)** **£30,000** **Full Time** **Chester** Do you have experience working in a busy Engineering team providing administrative support? Are you experienced in all engineering compliance related to the running of an FMCG Manufacturing plant? Do you want to work for a company where the working...

  • Enterprise IT Specialist

    2 weeks ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    Job SummaryWe are seeking an IT Server System Administrator to join our team at Whelen Engineering. In this role, you will be responsible for managing and maintaining our VMware infrastructure, domain environment, and server infrastructure.ResponsibilitiesManage and administer VMware vSphere infrastructure, including ESXi hosts, vCenter Server, and virtual...

  • Administrator

    7 months ago

    Chester, United Kingdom Lanes Group Plc Full time

    **At the Lanes Group, we believe firmly in looking after our people and our customers. It’s a big part of who we are. It’s also one of the reasons that we have a £200 million+ turnover, over 2200 staff and a network of depots across the country.** Joining us as an Apprentice Business Administrator based at one of our local depots, you will be a vital...

  • Administrator Customer Service

    2 days ago

    Chester, United Kingdom Ernest Gordon Recruitment Limited Full time

    **Administrator (Customer Service)** **£20,000 - £26,000 + Training + Progression + Company Benefits** **Deeside (Commutable from Chester)** Are you an Administrator who is looking for an exciting opportunity to join a market-leading commercial catering company who provide excellent training opportunities and clear progression pathways? On offer is the...

  • Electronic Systems Specialist

    3 weeks ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    At Whelen Engineering, we are seeking a skilled Electronic Systems Specialist to join our team in Chester, CT. This full-time position offers a competitive salary of $55,000 - $65,000 per year.The ideal candidate will have a minimum completion of 2 years Electronic Technical Training and the ability to read electronic assembly and schematic drawings. Strong...

  • Administrator

    6 months ago

    Chester, United Kingdom Correct Contract Services Ltd Full time

    Working hours of either 08.00-17.00 **Job Purpose**: Provides office services by implementing administrative systems, procedures, and policies, and monitoring projects, planning of works for tradesmen and liaising with the client. **Duties**: - Works within the admin team, assisting where directed, in a pro-active and professional manner. - Takes...

  • Aviation Electronics Specialist

    5 days ago

    Chester, Cheshire, United Kingdom Whelen Engineering Full time

    Job Title: Electronic Circuit Board TechnicianWe are seeking an experienced Electronic Circuit Board Technician to join our team at Whelen Engineering. The successful candidate will be responsible for troubleshooting and repairing electronic circuit boards, manufactured by Whelen Engineering, to the component level.Key responsibilities...

  • Administrative Support Coordinator

    2 weeks ago

    Chester, Cheshire, United Kingdom Vital Group Full time

    Job OverviewThe role of Administrative Support Coordinator is a pivotal one within the Vital Group team, supporting the engineering department in various tasks. The primary responsibility lies in providing back-office support to the engineering team, encompassing logistical and administrative coordination of tasks. This entails creating and managing...

  • Engineering Administrator

    3 weeks ago

    Chester, Cheshire, United Kingdom Vital Group Full time

    Introduction Vital Group is one of the fastest-growing, forward-thinking companies in the UK, dedicated to delivering innovative solutions within the critical power and EV charging industries. Specialising in generator service and turnkey EV charging solutions, our goal is to become the most trusted provider in these sectors by re-setting customer service...

  • Engineering Administrator

    3 weeks ago

    Chester, Cheshire, United Kingdom Vital Group Full time

    Introduction Vital Group is one of the fastest-growing, forward-thinking companies in the UK, dedicated to delivering innovative solutions within the critical power and EV charging industries. Specialising in generator service and turnkey EV charging solutions, our goal is to become the most trusted provider in these sectors by re-setting customer service...