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Accounts Payable Specialist

2 months ago

Portsmouth, Portsmouth, United Kingdom Toyota Financial Services, KINTO and KINTO JOIN Full time
About the Role

We are seeking a highly organized and detail-oriented Accounts Payable Assistant to join our team at Toyota Financial Services, KINTO and KINTO JOIN. As an Accounts Payable Assistant, you will play a critical role in ensuring the smooth processing of invoices and payments, maintaining accurate financial records, and providing exceptional customer service to our suppliers.

Key Responsibilities
  • Invoice Processing: Validate and process invoices/credit notes, ensuring correct coding and timely payments.
  • EDI File Management: Check, process, and reconcile EDI (Electronic Data Interchange) files, rejecting and explaining files that do not meet standards.
  • Manual Payments: Register manual payments on the banking system, monitor approvals, and post transactions once cleared.
  • Supplier Queries: Address supplier payment queries by phone or email, providing remittance copies or payment process explanations.
  • Payment Runs: Manage weekly and monthly payment runs, ensuring adherence to payment terms and raising discrepancies.
  • Month-End Reconciliations: Assist with month-end reconciliations and ensure issues are resolved before deadlines.
  • Process Improvements: Proactively review and suggest improvements in processes, raising efficiency suggestions (Kaizens).
  • Ledger & SAP Maintenance: Update the purchase ledger and SAP, performing ad-hoc tasks as needed.
  • Training & Support: Provide coaching to colleagues using practical experience and knowledge.
  • Confidentiality: Maintain strict confidentiality and ensure that sensitive documents are securely stored.
How You Can Grow in This Role
  • Continuous Improvement: Take ownership of process improvement initiatives, identifying cost-saving opportunities and efficiency gains within the Accounts Payable function.
  • Cross-Department Collaboration: Work closely with other teams to ensure smooth resolution of any interdepartmental queries
What You'll Gain
  • Exposure to advanced accounts payable systems such as SAP and Kestrel.
  • Skills in managing payment processes, reconciling transactions, and ensuring compliance with financial policies.
What We Offer
  • A full KINTO induction.
  • Provide a great learning opportunity to develop the core skills required to excel in the role.
  • Give you the space and opportunity to be your whole self at work.
  • Foster a learning culture, providing you with clear and constructive feedback, and encouraging you to do the same.
What You'll Own
  • End-to-End Invoice Processing: Responsibility for the full cycle of invoice validation, processing, and payment, ensuring accuracy and timeliness.
  • Supplier Relationship Management: Managing queries and ensuring smooth communication with suppliers regarding payments, remittance, and issue resolution.
  • Payment Runs: Overseeing weekly and monthly payment runs, ensuring that all payments are processed according to schedule and addressing any discrepancies.
Requirements
  • Experience: Proven experience in Accounts Payable and proficiency with BACS processing.
  • Systems Knowledge: Experience with Kestrel and SAP is desirable.
  • Excel Skills: Intermediate-level Excel skills, including Vlookups and Pivot Tables.
  • Highly Organised: Ability to manage time effectively and prioritise workload.
  • Attention to Detail: Achieving accuracy in transaction processing and issue resolution
  • Communication: Strong interpersonal skills with the ability to explain complex processes clearly.
  • Team Player: Willingness to support the team and collaborate effectively.
Benefits
  • Competitive starting salary.
  • Bonus earning potential.
  • 25 days holiday + 8 days bank holiday.
  • Great pension scheme starting at employee (EE) contribution of 4% with an employer (ER) contribution of 11%. This can flex up to 6% EE contribution and 15% ER contribution.
  • Company Car Scheme following passing of probation.
  • Private Medical Cover.
  • Life assurance scheme.
  • Discounts on different retailers.
  • Wellbeing hour each month.
  • Discounts on Toyota & Lexus cars.
  • Volunteer Days.
  • Wellbeing events.
  • Employee assistance programmes.
  • Free fruit in the office.
  • Free onsite car parking.
  • Working Hours 37.5 per week Monday - Friday.
  • Hybrid working policy 2 days from home each week should you want to.