Bid Proposal Editor and Coordinator

3 weeks ago

Burgess Hill, West Sussex, United Kingdom CAE Full time

About CAE

CAE is a global leader in training for the civil aviation, defence and security markets. With a 70-year history of innovation, we continue to shape global training standards with our cutting-edge virtual-to-live training solutions, making flying safer and maintaining defence force readiness.

About the Role

The Bid Proposal Editor & Coordinator is responsible for the administrative aspects of proposal development, ensuring the security and integrity of all proposal documentation. This role coordinates internal flow and review of all proposal inputs, schedules, and directs the submission of the final master proposal to production.

Key Responsibilities

  1. Review solicitation materials to understand proposal deliverables, structure, conventions, and deadlines.
  2. Assist proposal managers in supervising the proposal process, planning, and building high-quality responses to requests for proposals.
  3. Lead the preparation and submission of small/low complexity proposals, autonomously and with minimal guidance.
  4. Collaborate with proposal managers, technical and business subject matter experts, editors, capture managers, contract managers, and subcontractors to facilitate efficient proposal development.
  5. Develop and maintain proposal schedules and task assignments to meet deadlines.
  6. Coordinate meetings, telephone, and video conferences.
  7. Manage configuration control of formatting, editing, and creation of graphics and documents.
  8. Advise the proposal team on structure, design, and layout of proposal documents/templates.
  9. Ensure the setting up and maintaining of systems and tools used, creating information and collaboration workspaces.
  10. Perform text improvement, grammar, flow, readability, accuracy, consistency, and clarity.
  11. Edit and format proposal material for consistency of message and tone.
  12. Comply with the Proposal Style Guide and departmental standards.
  13. Perform final edits of all proposal drafts, Red Team, and final versions, ensuring the final proposal meets structure/conventions requirements.
  14. Manage the production, reproduction, and binding/packaging of all proposal hard and soft copies, and coordinate packaging and shipping activities.
  15. Support the proposal team in activities to approve work products in accordance with CAE guidelines.

About You

  • Ideal education to degree level.
  • Several years of professional experience in complex technical projects.
  • Experience in bid & proposal preparation.
  • Very good knowledge of the MS Office package and similar applications.
  • Excellent communication and language skills with the ability to write clearly and concisely.
  • A strong sense of layout and design.
  • Ability to deliver results under great time pressure.
  • Ability to work in a team.

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