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Junior Proposal Coordinator and Recruiter

2 months ago

London, Greater London, United Kingdom Zinc Network Full time
Job Title: Junior Proposal Coordinator and Recruiter

Zinc Network is seeking a highly organized and detail-oriented Junior Proposal Coordinator and Recruiter to support our proposal development process and recruitment efforts for UK and US-funded development and security projects.

Key Responsibilities:
  • Assist in the preparation and submission of concept notes and proposals to clients, including FCDO, USAID, and DOS.
  • Coordinate with Zinc strategists, costing analysts, and program managers to gather information and inputs for concept notes and proposals.
  • Maintain concept note and proposal calendars and track deadlines.
  • Format and edit proposal documents according to client guidelines.
  • Manage proposal-related files and ensure proper documentation.
  • Support the creation of visual aids, charts, and graphs for concept notes and proposals.
  • Coordinate with partners and subcontractors for concept note and proposal inputs.
  • Assist in quality control and compliance checks of concept note and proposal documents.
  • SOURCE AND SCREEN POTENTIAL CANDIDATES FOR PROJECT POSITIONS.
  • Maintain a database of qualified consultants and experts.
  • Coordinate with proposal teams to define job requirements for project positions.
  • Draft job descriptions and post job advertisements.
  • Conduct initial interviews and assessments of candidates.
  • Manage communication with candidates throughout the recruitment process.
  • Assist in the preparation of consultant contracts and agreements.
  • Support the onboarding process for new hires and consultants.
Requirements:
  • Bachelor's degree in international development, communications, business administration, or a related field.
  • 6 months to 2 years' experience in international development, proposal coordination, recruiting, or a related field.
  • Strong written and verbal communication skills in English.
  • Excellent organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work under pressure and meet tight deadlines.
  • Strong interpersonal skills and ability to work in a team environment.
  • Willingness to occasionally work outside of regular business hours to meet proposal deadlines.
  • Knowledge of communications and campaigning, media development, and/or information integrity is preferred.
  • Knowledge of procurement processes, including those of the UK FCDO, USAID, and/or DOS is preferred.
Conditions of Employment:
  • Candidates who receive a job offer will be required to disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking-related activities) or workplace investigation.
  • Undergo background checks including employment verification, sexual offender registry (as available), identity confirmation, and anti-terrorism vetting.