Event Coordinator
4 weeks ago
We are seeking an Event Assistant to provide administrative support to our events team. The successful candidate will be responsible for coordinating events, managing correspondence, and ensuring all event information is up-to-date.
Key Responsibilities:- Act as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively and professionally.
- Process all event bookings, ensuring delegate information is complete and accurate, and process invoices and credit notes.
- Ensure all event information is kept up-to-date and that all activity for each event is recorded on the relevant database.
- Assist with exhibitor liaison, ensuring all exhibitors are booked and processed, and they have completed all associated documents.
- Assist with event preparations, including the production of badges, mail merges, and gathering of all materials.
- Assist with team-specific office administration duties, such as post, booking meeting rooms, minute-taking, events diary management, and booking travel and accommodation.
- Liaise with suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, and AV support.
- Assist in the distribution of promotional materials, including e-shots, brochures, flyers, website, and social media updates.
- Assist with post-event follow-up, including processing feedback forms and reorganising materials and literature.
- Ability to work as part of a team, support colleagues, and promote excellent team spirit.
- Effective and accurate written, verbal, and electronic communication skills.
- Strong administrative, organisational, and time management skills.
- An eye for detail with the ability to multi-task, work well under pressure, and within a small team.
- Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, and Mail Merge.
- Educated to GCSE standard.
- Prepared to travel for external meetings and events, with a willingness to be flexible on hours if necessary.
- A driver's license is essential with own transport due to the office location.
- Flexible working around the core hours of 10am - 4pm.
- Generous holiday allowance.
- Pension.
- Life assurance.
- Health Cash Plan.
- Employee Discount Scheme.
- On-site parking.
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Event Coordinator
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Didcot, Oxfordshire, United Kingdom Gleeson Recruitment Group Full timeJob SummaryWe are seeking an Events Assistant to join our team at Gleeson Recruitment Group. As an Events Assistant, you will be responsible for coordinating events, managing bookings, and providing exceptional customer service to delegates, sponsors, and stakeholders.This is an excellent opportunity for someone looking to move into an events and marketing...
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