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Project Operations Coordinator

4 weeks ago

Blyth, Northumberland, United Kingdom AM Recruitment Full time
Job Overview: We are seeking a skilled Project Operations Coordinator to join our team at AM Recruitment. This role will play a key part in supporting project operations by efficiently managing all administrative tasks and document control procedures.

Key Responsibilities:

• Manage, control, and distribute project-related documents, drawings, and reports.

• Ensure that all project documentation is filed, archived, and easily retrievable according to company standards and project requirements.

• Maintain document registers, ensuring accuracy and currency.

• Ensure compliance with project and industry-specific documentation standards.

• Handle the flow of documentation between internal teams, clients, contractors, and other stakeholders.

• Assist with internal and external audits by providing required documentation and records.

• Monitor deadlines, report any compliance issues, and follow up on action items.

• Serve as the point of contact for document control queries and provide guidance on document management processes.

• Liaise with clients, subcontractors, and suppliers to ensure effective communication and document exchange.

Administrative Tasks:

• Provide general administrative support to project managers and teams, including scheduling meetings, booking travel arrangements, and handling correspondence.

• Prepare and distribute meeting agendas, minutes, and reports as required.

• Assist in the preparation and formatting of documents, presentations, and project proposals.

• Maintain and update project management systems and databases.

• Coordinate with procurement, finance, and other departments to facilitate smooth project execution.

Requirements: The ideal candidate will have more than 3 years of experience in administrative and document control roles, proficiency in document management systems (DMS), project management software, and Microsoft Office Suite, and familiarity with engineering drawings, technical documentation, and industry standards (e.g., ISO, IMCA).