High-Profile Support Specialist

1 week ago

London, Greater London, United Kingdom Three Six Zero Full time

We are seeking a highly skilled and experienced High-Profile Support Specialist to support one of our esteemed clients full time at Three Six Zero.

Job Overview:

This role is responsible for providing comprehensive administrative, lifestyle, and concierge services to the client and members of the management team. The ideal candidate will have 3-5 years' experience in a comparable role in the entertainment or music industry and be located in East London (preferred).

Key Responsibilities:
  • Coordinate personal, social, and professional appointments using advanced calendar management techniques.
  • Act as the primary point of contact for the client, maintaining credibility, confidentiality, and trust with business contacts, external parties, and household staff members.
  • Assist with meeting preparation, agendas, and dissemination of notes/action points, guaranteeing clear understanding and successful outcomes.
  • Provide strategic support for the client's business ventures, fostering growth and development.
  • Plan and execute complex travel itineraries, including commercial/private flights, ground transportation, hotels, and other arrangements.
  • Manage and track both personal and business expenses, ensuring accurate financial record-keeping and compliance.
  • Oversee property maintenance and repairs, coordinating with external contractors as needed.
  • Run miscellaneous errands for the household and client, demonstrating flexibility and adaptability.
  • Book and plan holiday travel for the client, taking into account their preferences and requirements.
Requirements:
  • $90,000 - $120,000 per year based on experience
  • Located in East London (preferred)
  • 3-5 years' experience in a comparable role in the entertainment or music industry
  • Demonstrated knowledge and experience within the entertainment industry
  • Excellent interpersonal skills; comfortable interacting with executives, associates, and internal/external business contacts
  • Able to work well in a dynamic, fast-paced organization, managing multiple tasks and conflicting priorities
  • Ability to plan ahead, anticipate needs, and make informed decisions
  • Exceptional written and verbal communication skills
  • Resourceful problem-solver with ability to work independently when needed
  • Advanced Microsoft Office and Google Suite skills
  • Outstanding organizational and time management skills, with ability to work against deadlines and adapt to changing circumstances
  • Attention to detail and timely follow-up
  • Flexibility in working hours, including occasional weekends and evenings
  • Proven ability to handle sensitive issues and maintain complete confidentiality
  • Capable of writing reports and business correspondence

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