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Purchasing Assistant

2 months ago

Lancaster, Lancashire, United Kingdom Adecco Full time
About the Role

We are seeking a highly skilled and organized Purchasing Assistant to join our team at Adecco. As a key member of our Purchasing Team, you will be responsible for coordinating and managing the procurement process, ensuring timely and cost-effective delivery of goods and services.

Key Responsibilities
  • Procurement and Inventory Management
    • Monitor stock levels and identify purchasing needs, running and compiling daily stock reports.
    • Coordinate and effectively manage enquiries and quotations with suppliers, negotiate prices and progress with recommendations and proposals.
    • Process orders and communicate with suppliers regarding product and quantity requirements.
  • Order Scheduling and Tracking
    • Schedule orders in a timely manner to meet production requirements and ensure continuity of required stock levels.
    • Direct and monitor the timely management of special and direct delivery purchase orders, ensuring all orders are processed and reported back to the sales team and customers as required.
  • Supplier Management
    • Follow up with suppliers, as needed, to confirm or change orders. Communicate any changes or updates to PO's and inventory to the sales team.
    • Track orders to ensure timely delivery.
    • Liaise with warehouse staff to ensure all products are collected or delivered in good condition and a timely manner.
  • Administrative Tasks
    • Assist with tracking and customs clearance procedures for overseas supplier orders.
    • Follow procedures and policies in analyzing situations or data to determine appropriate action.
    • Booking in deliveries and goods.
    • Notifying relevant channels of any discrepancies with supplier goods.
    • Maintenance of the supplier information document.
    • Reviewing supplier prices on a regular basis.
  • Team Collaboration
    • Assist Operations Manager and Purchasing Supervisor in other duties as required.
Requirements
  • Previous experience within a purchasing role.
  • Good negotiating skills.
  • Strong and effective communication, including verbal and nonverbal.
  • Exceptional organization skills with an attention to detail.
  • Ability to work under pressure, manage workloads, and resolve conflicts effectively.
  • Flexibility to manage and adapt to change.
  • Positive attitude in challenging situations.
  • Problem-solving skills to find solutions and make decisions.
  • Excellent IT skills, particularly in Microsoft Office.