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Office Administrator

2 months ago

Deeside, Flintshire, United Kingdom Nu-Recruit Full time
Job Title: Office Administrator

We are seeking an experienced and skilled Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Answer and deal with incoming office calls and emails
  • Produce packs and site folders for site managers and distribute
  • Book in collections and skips, updating all relevant documents
  • Support in hire/book/monitor/manage welfare facilities/PPE for sites
  • Assist sub-contractors and contracts managers with daily requests and assist with related admin tasks
  • Update monthly spreadsheets such as supplier information and credit limits
  • Input purchase invoices into Xero, ensuring they match an approved PO
  • Raise sales invoices and distribute using the appropriate procedures
  • Monitor the accounts inbox and ensure that each enquiry is dealt with in a timely manner
  • Reconcile bank transactions against the ledger on Xero
  • Monitor and input personal expenses and send for approval
  • Checking timesheets are correct before passing for approval
  • Ensure all fleet information is maintained on a weekly basis
  • Additional support for any queries on site
  • Sourcing and purchasing materials following the purchase order process
  • Maintain and update supplier database details
  • The effective deployment of labour and any associated accommodation

We are looking for a candidate who is confident, adaptable, and strong on spreadsheets. Experience with Xero accounts package is ideal, but not essential. The successful candidate will be a team player, able to work independently and have a responsible attitude.

We offer a competitive salary of £27-£29k, 37.5 hours per week, and a range of benefits including pension, dental and health insurance, and 25 days holiday. A driver is essential due to the location.