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HR Administrator

2 months ago

Bracknell, Bracknell Forest, United Kingdom Chancellors Full time

Job Summary:

Chancellors is seeking a highly organized and enthusiastic HR Administrator to join our Head Office in Bracknell. As a key member of our HR team, you will be responsible for ensuring the maintenance of complete personnel file records, documenting employee role and remuneration changes, and supporting the delivery of processes concerning the complete employee lifecycle.

Key Responsibilities:

  1. Ensure the maintenance of accurate and up-to-date personnel file records, including Health and Safety documentation.
  2. Document employee role and remuneration changes, and maintain accurate system records relating to pay, conditions, place of work, reports, etc.
  3. Support the delivery of processes concerning the complete employee lifecycle, including flexible working requests, 1-1 review meetings, maternity/paternity, annual leave, etc.
  4. Monitor and maintain records relating to staff progression through induction programs and long-term staff development and training plans.
  5. Monitor and maintain records relating to probationary reviews and ongoing performance management processes, and assist the relevant directors with appropriate documentation and follow-up arrangements.
  6. Monitor, maintain, and support management to appropriately act on records relating to employee attendance, sickness, and conduct.
  7. Draft standard and bespoke letters relating to employment issues.
  8. Support the Directors when they undertake any formal performance, capability, disciplinary, grievance, or appeal meetings.
  9. Attend formal and informal meetings and produce accurate notes records of these meetings.
  10. Answer, after taking advice where appropriate, employment queries from staff.
  11. Maintain staff guides and company documents in accordance with external advisors' recommendations and current legislation relating to company contract policy and HR regulations.
  12. Maintain and develop documentation, marketing guides, and knowledge resource information relating to the training and personal development of employees.
  13. Manage and develop company schemes and initiatives that relate to employee benefits and working arrangements, e.g., staff incentive schemes.

Requirements:

  1. Ability to develop strong internal and external relationships to ensure results are achieved effectively and efficiently when dealing with matters that require actions from advisors or internal colleagues.
  2. Ability to take contemporaneous notes to a high standard.
  3. Diplomatic and discreet, with the ability to deal with highly confidential issues.
  4. Excellent administrative skills with a high degree of written accuracy, grammar, and attention to detail.
  5. Highly flexible and adaptable, with a pro-active can-do attitude, willing to support operational directors with any operational need.
  6. Articulate with excellent communication skills, able to deal with difficult and complex situations sensitively yet firmly.
  7. Ability to multi-task and prioritize, ensuring that the Managing Director and other team members' expectations are always met.
  8. Good PC skills across all Office packages.
  9. Ability to anticipate needs, pre-empt problems, and notify the appropriate Director in order to swiftly resolve issues.
  10. Proactive in task list management to ensure that projects progress smoothly and efficiently.