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Legal Secretary/PA

2 months ago

Central London, United Kingdom J M Legal Limited Full time
About the Role

We are seeking a highly skilled and experienced Legal Secretary/PA to join our team at J M Legal Limited. As a key member of our Disputes department, you will provide administrative support to our Partners and Fee Earners, ensuring the smooth operation of our business.

Key Responsibilities
  • Administrative Support: Provide proactive management of fee earner's email and diary, prioritizing commitments and arranging appointments, conferences, and meetings across different time zones and offices.
  • Meeting Preparation: Prepare all necessary documentation for meetings, including pre-reading materials.
  • Travel Arrangements: Coordinate travel arrangements, including liaison with travel companies, arranging visas, booking travel and accommodation, and preparing itineraries.
  • Marketing Support: Assist lawyers in marketing activities, including research and obtaining client information and data, as well as involvement in preparation of pitches and presentations.
  • Event Management: Support the internal business development team by undertaking an event secretary role, managing the e-alert process, and assisting with legal directory administration.
  • Document Production: Delegate document production and dictation transcription to appropriate resources, providing timeframes for work and checking returned work if required.
  • Mentoring and Coaching: Mentor and coach junior members of the team.
Requirements

To be successful in this role, you will need to have at least 3 years' experience as a Legal Secretary/PA, supporting Partner level within a law firm. You will be highly organized, proactive, and able to work effectively in a fast-paced environment.