Compliance and Legal Coordinator
3 weeks ago
Acteon is a leading provider of industry-leading products and services to support marine and subsea projects. We are seeking a Legal & Compliance Administrator to join our team on a full-time, permanent basis. Based at our facility in London or Norwich, the successful candidate will be responsible for managing and administering different parts of our compliance program and providing administrative assistance to the legal, ethics, and compliance team.
The role involves managing the gift and entertainment register, helping the compliance team with travel and meeting plans, administering the compliance training program, assisting with KYC checks, and working with HR to perform compliance checks for new employees. The successful candidate will also be responsible for keeping the compliance document library up to date, assisting with the Compliance Committee meetings, organizing compliance audits and reviews, addressing issues raised to the Acteon helpline, and responding to support inquiries for Acteon's compliance helpdesk.
Duties & Responsibilities- Manage the gift and entertainment register, providing reports on registry entries, and communicating with business lines on their activities involving gifts and entertainment.
- Administer the compliance training program, registrations into the online training platform, new training setup, and analysis of completion rates.
- Work with HR to complete compliance checks for new hires.
- Be the central point of contact for Acteon Group KYC checks.
- Administer the compliance document library to ensure policies and procedures are approved and reviewed in accordance with the periodic review timetable.
- Schedule compliance audits and reviews with business lines.
- Administer issues reported to the Acteon helpline.
- Manage support requests for Acteon's compliance helpdesk, assigning tasks, and tracking progress of helpdesk tickets.
- Maintain records of compliance actions, such as received complaints or results of investigations.
- File due diligence reports from third-party providers and perform 'red flag' reviews for consideration by the compliance team.
- Maintain business partner and logistics partner lists.
- Manage and maintain the Compliance Intranet site.
- Provide general administrative and executive support to the legal, ethics, and compliance team.
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