Procurement Coordinator

4 weeks ago

London, Greater London, United Kingdom iQ Student Accommodation Full time
Procurement Administrator

iQ Student Accommodation is seeking a highly organized and detail-oriented Procurement Administrator to join our team in London Bridge. As a key member of our Procurement team, you will play a crucial role in supporting the end-to-end procurement process, ensuring internal and external governance requirements are met across all functions.

Key Responsibilities:
  • Manage user access for online portals, including activation, deactivation, and credit increases for all employees.
  • Onboard new suppliers through the internal process, ensuring all documentation is completed and filed prior to the accounts payable team loading the vendor record.
  • Support the AP team with supplier queries regarding suspended suppliers or expired insurances.
  • Maintain the contract register, collating information and ensuring it is updated regularly by the team.
  • Manage the intranet uploading process for the procurement intranet page, loading and updating information such as templates, guidance, and team site content.
  • Undertake due diligence checks on new suppliers, including credit reports and World sanction checks where necessary.
  • Ensure all new suppliers risk assessments are completed by stakeholders and filed in SharePoint when fully onboarded.
  • Deal with day-to-day procurement queries or requests from the business on supplier onboarding.
  • Manage the Procurement inbox, ensuring all actions are resolved or passed to the relevant procurement team member.
  • Ensure all SharePoint files are kept up to date and the filing structures are maintained.
  • Ensure functional teams adhere to Procurement policies and have a good understanding of the Procurement Supplier process.
Requirements:
  • Relevant experience in administration, procurement, or supplier management teams.
  • Experience of using purchase order systems.
  • Highly organized and disciplined.
  • Strong attention to detail.
  • Positive, proactive, and collaborative team player.
  • Ability to deal with confidential information and maintain confidentiality.
  • Great communicator, comfortable interacting with all stakeholders.
What We Offer:
  • 25 days annual leave, plus bank holidays (pro rata for part-time).
  • Additional day off to celebrate your birthday.
  • Discretionary bonus.
  • Pension: we match your contributions up to 8%.
  • Gym Discounts.
  • Life Assurance.
  • Access to thousands of discounts and offers at shops you know and love.
  • Season ticket loan.
  • Cycle to work scheme.
  • Flexible working policy.

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