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Business Support and Team Coordinator

2 months ago

Kempston Hardwick, Bedford, United Kingdom Avantor Full time
About the Opportunity

This is a key role within our team at Avantor, where you will play a vital part in supporting our onsite Management Team and ensuring smooth operational processes for over 180 associates. You will manage day-to-day administrative tasks, facilitate meetings, and oversee critical onboarding and offboarding activities, all while contributing to our mission of delivering world-class scientific support.

Key Responsibilities
  • Act as the daily administrative point of contact for 180+ associates, including onsite Management Team and Head of Services, ensuring seamless communication and operational efficiency across all levels of the organization and with external stakeholders.
  • Oversee the maintenance of internal communication platforms, ensuring up-to-date content, accurate distribution lists, and the timely administration of compliance and H&S documentation.
  • Organize and facilitate high-level meetings for senior management, handling everything from agenda preparation and minute-taking to action tracking and coordinating complex travel arrangements.
  • Act as a key support to the Head of Avantor Services, driving business initiatives and supporting strategic projects to enhance operational effectiveness and organizational success.
  • Lead the coordination of onboarding and offboarding processes, managing relationships with internal departments and clients to ensure smooth transitions and appropriate accesses for all new hires.
Requirements
  • Education: GCSEs or equivalent qualifications.
  • Experience: A minimum of three years' experience in a similar role, supporting a Leadership Team/Head of Department/Head of Services, ideally within the Pharmaceutical or Life Sciences industry.
  • Line management experience is highly desirable, as this role has the potential to evolve into a people management position.
  • Strong reporting and analytical skills, with advanced proficiency in MS Office, particularly in Excel and PowerPoint for senior-level presentations.
  • Proven ability to manage spreadsheets related to budgets, costs, and overall spend.
  • Experience in facilitating meetings and managing travel arrangements for senior management.
About Avantor

Avantor is a global leader in the life sciences industry, dedicated to advancing life-changing science. We are a diverse, equitable, and inclusive company that values our associates and is committed to helping them grow their careers. We offer a comprehensive benefits package, including a bonus scheme, pension plan, private medical and dental care, and even an additional day off for your birthday.

We are proud to be an equal opportunity employer and are committed to creating a workplace that is free from discrimination and harassment. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [insert email address].