Facilities and Operations Manager

3 days ago

Northampton, Northamptonshire, United Kingdom Apex Recruitment Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Apex Recruitment Services. As a key member of our facilities team, you will play a vital role in supporting our operations by providing administrative support and ensuring compliance with health and safety standards.

Key Responsibilities
  • Compliance and Safety: Maintain accurate records and support the facilities team in ensuring compliance with health and safety standards.
  • Contractor Management: Coordinate with external contractors and service providers to ensure seamless service delivery, including RAMS and contractor portal bookings.
  • Certification Management: Administer and organize statutory certificates, ensuring all legal requirements are met and records are easily accessible.
  • Employee Wellbeing and Lone Working Support: Assist in the administration of programs dedicated to employee wellbeing and lone working, ensuring a safe and supportive environment for all staff.
  • HR Assistance: Collaborate with the Senior Estate and Projects Team Manager to manage HR-related tasks, including tracking holiday entitlements, recording absences, and maintaining a comprehensive training matrix.
  • Procurement and Inventory Management: Manage the creation and administration of employee and contractor passes, ensuring everyone on site has the proper credentials.
  • Reporting and Data Analysis: Contribute to the organization's success by providing accurate data for KPI reporting systems, including tracking incidents, accidents, and near-miss events.
  • Facilities Support: Provide essential support to the facilities team by booking rooms, managing diaries, and ensuring all team members have what they need to succeed.
  • Event Planning: Assist in the planning and execution of events, ensuring everything runs smoothly from start to finish.
Requirements

To be successful in this role, you will need to have excellent administrative skills, attention to detail, and the ability to work independently. You will also need to be proficient in using various software applications and have strong communication skills.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.

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