Operations Team Coordinator

3 weeks ago


London, Greater London, United Kingdom CloserStill Media Full time

Overview of the Company

CloserStill Media, a leading international exhibitions company, has recently acquired a majority shareholding in OpenRoom, an established events organiser with over 20 years of experience. Our office is based in West London, and the role involves working in an office environment with occasional international travel.

 

About the Role

We are seeking a motivated and ambitious individual to join our award-winning team as an Operations Executive. This role offers the opportunity to develop project management skills in a dynamic team-oriented environment. Ideal candidates will possess strong people skills, high levels of organisation, and a proactive self-motivated approach to their work. The role demands attention to detail, creativity, flexibility, and a collaborative mindset.

 

The Key Responsibilities of this Role Include:

  • Venue Management: Negotiating venue rates and terms to ensure they fit within budget.
  • Event Coordination: Acting as the primary point of contact for venue communication before, during, and after events.
  • Supplier Relations: Managing external vendors, including audio-visual, entertainment, and catering providers.
  • Sponsor Branding: Overseeing the delivery of sponsor branding to ensure visibility across signage, conference slides, and menus.
  • Logistics Coordination: Organising speaker and staff travel arrangements for events.
  • Onsite Team Support: Creating and managing schedules for the onsite team and leading pre-event briefings.
  • Budget Oversight: Assisting in managing the cost of sales budgets.
  • Payment Processing: Coordinating with the finance team to process supplier payments and collect onsite staff expenses.
  • App & Website Development: Contributing to the development of the OpenRoom App and supporting website updates.

 

About You

This role is ideal for a recent graduate or someone with up to one year of work experience who is looking to develop their project management skills in a dynamic team environment. We encourage applications from individuals who possess a proactive self-motivated approach to their work, strong people skills, and high levels of organisation.

 

Diversity and Inclusion

CloserStill Media values diversity in all its forms and is committed to developing a diverse and inclusive environment that encourages collaboration and innovation. We are an equal opportunities employer and welcome applications from all qualified candidates without attention to age, ethnicity, religion, or beliefs, sexual orientation, gender identity, family or parental status, or disability status.



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