Student Success Coach

3 weeks ago

Birmingham, Birmingham, United Kingdom GBS Global Applied Knowledge Full time
Student Success Tutor Role

At GBS Global Applied Knowledge, we are seeking a highly skilled and dedicated Student Success Tutor to join our team. As a Student Success Tutor, you will play a pivotal role in maintaining high levels of student retention and satisfaction. Your problem-solving and pre-emptive action skills will be essential in this role.

You will be a nominated adviser for a defined group of students and the first point of contact for all their questions. As a Student Success Tutor, you will be the main interface between the student and our services. Your responsibility will be to know and remain in contact with the students assigned to you, helping, supporting, and advising them across a wide range of areas and services offered by GBS.

You will offer first-line help with academic and IT questions, directing students through key tasks and classroom requirements throughout the academic year. You will assist students in managing circumstances surrounding assignment submission and provide guidance on mitigating circumstances and other relevant academic processes. You will facilitate students in accessing academic support, career guidance services, and a wide range of other services to support students.

For students with personal learning plans, you will aid the Student Welfare team in ensuring student needs are communicated with faculty. You will also play a key role in alerting GBS to students who are showing signs of disengagement, referring students to our specialist retention team.

Main Responsibilities
  • Maintain a comprehensive and contemporary knowledge of all the support services available at GBS and our partner organisations.
  • Guide students in accessing our support services and those of our partner organisations.
  • Triage student problems, offering immediate support to resolve issues or referring on as appropriate.
  • Understand mitigating circumstances, deferral procedures, and other academic regulations to advise students accordingly.
  • Provide basic academic support to students, both inside and outside of the classroom.
  • Refer students to the support service appropriate for their needs, whether it is academic, welfare, or career-oriented.
  • Help students navigate learning resources, both library and e-library resourcing.
  • Provide basic IT support, inside and outside the classroom.
  • Signpost students to appropriate IT helpdesks.
  • Identify and report common academic and IT-related issues that might benefit from a pre-emptive solution.
  • Monitor student attendance on a session-by-session basis.
  • Ensure that all students who are missing one week of study are contacted, by either an SSA or an academic, and attempts made to re-engage those students.
  • Maintain accurate records of student contact.
  • Refer all students missing two weeks or more, or with less than 50% attendance, to the Retention Team.
  • Work with academic colleagues to contact all students who have not submitted summative assessments and refer to the retention team as appropriate.
  • Assist with ensuring communication with students is both timely and effective, employing a range of digital and in-person methods.
  • Assist with the administration of surveys and the collection of results for analysis by the Planning, Information, and Delivery department.
  • Assist Registry with induction/enrolment processes as required.
Requirements
  • Bachelor's degree and typically 5 years of administrative experience in a busy environment, ideally in Higher Education.
  • A strongly developed sense of service delivery and customer/student-focused approach.
  • Strong interpersonal skills – active listening, excellent written and verbal communication.
  • Strong administrative skills with proficiency in MS Office applications such as Excel, Word, Outlook Mail.
  • Good attention to detail.
  • Ability to work well as part of a team.
  • Ability to work under pressure and to deadlines.
  • The post holder must be flexible, approachable, and helpful with a strong customer service ethic.
  • The post holder will use initiative and judgement to resolve matters.
  • Ability to handle sensitive and personal information with tact and confidentiality.
  • Ability to maintain working relationships and appropriate boundaries, typically required when referring students to appropriate support.

The candidate will also be expected to demonstrate their commitment to GBS values and regulations, including equal opportunities policy, the GBS's Social, Economic, and Environmental responsibilities, and their Health and Safety responsibilities to ensure a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned.

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